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VAT invoice lines in Dataloy VMS are ignored from the invoice lines transferred to Xledger, but is included in the total amount.
GL AccountAn invoice will not transfer to Xledger unless a GL Account is setup for the account in use on invoice.Requirements for posting an invoice
The following requirements need to be fulfilled to post an invoice, otherwise an error message will appear when posting and invoice will not be posted:
- GL Account
- External document number needs to be existing for invoice and credit note in accounts payable
- Business partner for accounts payable invoices can not be a charterer
Field Mapping
| Dataloy | Xledger Header | Xledger Lines | Example |
|---|---|---|---|
| Vessel code | Posting1, cost center | Posting1, cost center | |
| Voyage reference number | Posting2, project | Posting2, project | |
| XGL | If xgl property in integration properties = poolCode, then poolCode is inserted in XGL If xgl property in integration properties = isTc, then XGL = TC for TC voyages and VC for VC voyages If property is not set then XGL = DLVMS | ||
| Posting3 | If company country = Singapore and business partner country = Singapore then Posting3 = LS else Posting3 = FS | ||
| Business partner code from Dataloy document header | SubledgerNo | ||
| Business partner code from Dataloy document line | SubledgerNo | If there is a co broker or broker commission on hire payable, then SubledgerNo = business partner code from Dataloy document line | |
| Due date from payment term | DueDate | If there is a co broker or broker commission on hire payable, DueDate is set on Xledger line | |
| Due date from payment term | DueDate | Credit Note: todays date Otherwise: due date from Dataloy VMS payment terms | |
| VAT code | TaxRule | ||
| Document currency | Currency | Currency | |
| Document amount | CurrencyAmount | CurrencyAmount | |
| Company currency amount | Amount | Amount | |
| Document date | VoucherDate | VoucherDate | |
| Document date | InvoiceDate | ||
| Document date year | FiscalYear | FiscalYear | |
| Document date month | PeriodNo | PeriodNo | |
| Document line text | Text | ||
| External document number | InvoiceNo | InvoiceNo | If external document number in Dataloy is empty InvoiceNo = Dataloy document number If reverse an invoice or credit note InvoiceNo = Dataloy document number |
| XIdentifier | XIdentifier | In Dataloy external document number users can append a pipe | and enter KID after external document number. For example: 1234|000123. This field is optional. | |
| Business partner bank account | SubledgerBankAccount | ||
| VoucherType | VoucherType | Invoice In and Credit In: AP Invoice Out and Credit Out: AR Otherwise: GL | |
| Document ID | VoucherNo | VoucherNo | |
| GLAccount | Account | Account | Invoice Lines: GL Account Invoice In, Credit In: APX account in Dataloy Invoice Out, Credit Out: ARX account in Dataloy |
Project and Cost Center
Integration checks for new data that is ready for posting every 10 seconds and then posts it immediately. The data will transfer to all companies or to a group company if this is setup.
Business Partner
Integration checks for new data that is ready for posting every 10 seconds and then posts the data immediately. It is possible to setup which Dataloy Business Partner Type/s are to be transferred as customers and suppliers. The data will transfer to all companies or to a group company if this is setup.
Exchange Rate
Exchange rates are transferred from Xledger to Dataloy VMS once daily, Monday to Friday.
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