Content Comparison

Short Description

The Time Correctionmodule enables a user to calculate periodic pro-rate voyage days (or proration) for a selected period per business unit/s. The Time Correction module is part of the Period-End-Closing process and must be run (to update/refresh data) prior to closing a period.

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Run Time Correction (or Proration)

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1. Go to Modules > Accounting > Time Correction. The Time Correction window opens.
   Note: Any previous proration data displays in the main panel of the module. If no previous proration have been run - the view will be empty. 
   
   Example:
   
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2. Click Run Time Correction...  A dialog box opens.
   
   Example:
   
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3. Fill in the fields as follows:
   
   1. Select the month (from the drop-down menu) and the year to run time correction from under From Month/Year.
   2. Select the month (from the drop-down menu) and the year to run time correction to under To Month/Year.
   3. Click the applicable business unit/s under Business Unit.
   4. Enter either
      
      1. the vessel code to update proration data for a single vessel (if applicable) under Vessel Class
      2. or click the Triple Dot Selector next to the field. A pop-up with a list of input values opens. Select field and click OK. 
         
         Example:
         
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4. Click Generate. A pop-up opens requesting confirmation start time correction. The process may take a while.
   
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5. Click OK. The pop-up will close and the time correction process commence.
6. Once the time correction is complete, a pop-up opens with advising this.
   
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7. Click OK. The pop-up will close and the updated/refreshed time correction (or proration) data for each voyage of the selected business unit/s for the specified period appear as rows.
   
   Example:
   
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     8. Once proration is complete: to continue accounting period closing - return to the Period-End-Closing Process page.

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Verify Time Correction (or Proration)

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1. Go to Modules > Accounting > Time Correction. The Time Correction window opens.
2. Verification consists of two steps:
   
   1. Ensure that the breakdown days of each row matches its total number of days:
      1. Filter the updated proration list to display the records for the relevant period only.
      2. Click the magnifying glass icon at the top-right corner.
         
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      3. A row displays above the columns.
         
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      4. Type
         
         1. relevant year in the field above the Year column
         2. and relevant month in the field above the Month column.
            Note: Enter month as m or mm, for example: if running for March, type either '03' or '3' to show only the records for this period.
            
            Example:
            
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      5. Press Enter.
   2. Review and verify the final resulting list of data, especially the Total Days column and the five columns detailing the breakdown of days: Onhire Days, RBSD Days (Repair, Breakdown, Supply, Delay), Dry Dock Days, Ballast to Dry Dock Days and Idle Days.
      
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   3. Ensure that the total number of days/month for a vessel matches the number of days/month:
      1. Follow the step-by-step instructions of Steps 1-2v above.
      2. Once the period to be verified display, click the calculation icon at the top-right corner. 
         
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      3. At the bottom of the screen a status bar indicates the sums of each column. Check that the total number of days matches the number days of the prorated month.
         
         Example:
         
         Proration run form January 2012.
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    3. Once the verification is complete: to continue accounting period closing - return to the Period-End-Closing Process page.

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