Short Description

The Dataloy Vessel Report System is a web page intended for creating vessel reports from vessels without internet connection. The only vessel computer requirements are e-mail access, an e-mail client and a web browser. The web page is distributed to vessels and stored locally on the respective vessels communication computers. When a report is submitted a pre-filled in e-mail will open in the default e-mail client and when an e-mail is sent from a vessel it will be picked up by Dataloy VMS where the schedule, bunker figures will automatically be updated and a report inserted.

In cases where the email client or browser has limitations in the mailto URL, i.e. for some combinations of web browser and email client the number of character to transfer from browser to email client is so small that it does not work for VRS. The report will instead be copied and stored in the computer clipboard and the user will have to paste the report into an e-mail message. This set-up is done per customer, so it is either on or off for all clients of one customer.

Chapter Contents:

Long Description

Opening the Report for the First Time

Open the Dataloy Vessel Report Client file provided by relevant Operator.
Note: If the file is a zipfile – unzip it first.
Using Internet Explorer, the following will display:
Click the yellow information bar and select Allow Blocked Content from the drop-down menu.
A pop-up requesting confirmation to run the file's active content will open. Click Yes.
Cookies must be enabled in the browser. Check the browser settings before using the report:
1. Click Tools in Internet Explorer.
2. Select Internet Options from the drop-down menu.
3. The Internet Options dialog box will open.
4. Click the Privacy tab - it will open.
5. Under Settings set the slider to Medium and click OK.

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Usage

After completing the steps of the Opening the Report for the First Time section, the Offline Client screen will display:
Click Noon Report. The Noon Report screen will open.

Example:
Select vessel.
A green or grey check mark will appear.
1. A green checkmark will display indicating that a value is set and validated.
  
  Example:
2. A grey checkmark means that the field is mandatory and it is not validated, for example: maximum 90 degrees is entered in Position Latitude.
  
  Example:
Enter a date and time using the date and time selector.
Note: Date and time CANNOT be manually entered.
Click selected date and set time using the the calendar and time sliders (ALWAYS using local time) under Report Date Local Time.
Click Done.
Note: The button Now provides the time on a users computer, i.e. not necessarily local time. Usage of this feature is not recommended.

Example:
The Daily Net Fresh Water consumption section in Noon Reports allows for negative numbers. A negative number indicates higher water production than consumption.
The Remark field can be used to inform operators about various things not mentioned in the report. This field is not mandatory.
Once all fields are validated (i.e. have green check marks) the Submit button at the bottom of the page activates.
Click Submit.
If the e-mail client or browser has no limitations in the mailto URL, follow Steps 12a i-iii. If there are limitations follow Steps 12b i-iii.
1. Has no limitations:
  1. A pre-filled in e-mail will open in the the default mail client. DO NOT CHANGE THE CONTENTS OF THIS E-MAIL. It should be sent as is.
    Note: If the e-mail client automatically adds text to the mail body, for example a signature, DO NOT remove it. This type of addition is acceptable.
    
    Example:
  2. Click Send. The e-mail will be sent.
  3. Go to Step Step 13.
2. Has limitations:
  1. An information message pop-up will open advising that - if approved - an e-mail with pre-filled in address and subject will open in the the default mail client. The report will be stored in the computer clipboard.
    Note: If an e-mail does not open, an e-mail must be created manually. E-mail address, subject and message can be found at the bottom of the report. Curly brackets '{ }' are to be entered at the start and end of the message.
    
    Example:
  2. Click OK.
  3. Either
    1. a pre-filled in e-mail will open in the the default mail client containing address, subject and message. DO NOT CHANGE THE CONTENTS OF THIS E-MAIL. It should be sent as is.
      
      Example:
      1. Click Send.
      2. Go to Step 13.
    2. or in a blank e-mail:
      1. right-click in the mail message and select Paste from the menu. The report should appear in the e-mail.
        
        Example:
      2. Enter address under To and subject under Subject.
      3. Click Send.
      4. Go to Step 13.
In the previous report column, reported data is now visible.
Note: Cookies must be enabled for the function to work I (to enable cookies, see: Open report for the first time).

Example:
Click the arrow left of the previous report column to insert data from the previous report column in the new report (if applicable).

Example:

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Important Fields that Updates Schedule and Bunker Figures in Dataloy VMS

The listed of fields will have an impact in the schedule and bunker figures in Dataloy VMS as well as some other fields of importance. Fields not mentioned will be inserted in the position report only.

Noon Report

Report	Dataloy VMS
Vessel Name	Used to locate the port call in Dataloy VMS.
Next Port	When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS. If these do not match an e-mail will be sent to the operator and the report will not be inserted.
Report Date Local Time	Used to locate the port call in Dataloy.
Voyage Reference Number	Used to locate the port call in Dataloy.
Reason For Call	Used to locate the port call in Dataloy.
Estimated Time of Arrival	Updates ETA.
Estimated Time of Berthing (Optional)	Updates ETB.
Estimated Time of Departure (Optional)	Updates ETD.

Arrival Report

Report	Dataloy VMS
Vessel Name	Used to locate the port call in Dataloy VMS.
Port	When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS. If these do not match an e-mail will be sent to the operator and the report will not be inserted.
Report Date Local Time	Used to locate the port call in Dataloy VMS.
Voyage Reference Number	Used to locate the port call in Dataloy.
Reason For Call	Used to locate the port call in Dataloy.
Time of Arrival	Updates Arrival.
Time of Berthing (Estimated if anchoring)	Updates ETB.
Estimated Time of Departure	Updates ETD.
Total Distance Sailed Since Departure	Updates Miles.
Hours Stoppages Since Last Report	Updates days stoppages.
Fuel Oil remaining on board	Updates Fuel Oil ROB arrival.
Diesel Oil remaining on board	Updates Diesel Oil ROB arrival.
Fuel Oil Low Sulphur remaining on board	Updates Fuel Oil Low Sulphur ROB arrival.
Diesel Oil Low Sulphur remaining on board	Updates Diesel Oil Low Sulphur ROB arrival.

In Port Report

Report	Dataloy VMS
Vessel Name	Used to locate the port call in Dataloy VMS.
Port	When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS. If these do not match an e-mail will be sent to the operator and the report will not be inserted.
Report Date Local Time	Used to locate the port call in Dataloy VMS.
Voyage Reference Number	Used to locate the port call in Dataloy.
Reason For Call	Used to locate the port call in Dataloy.
Estimated Time of Departure	Updates ETD.

Departure Report

Departure Report	Dataloy VMS
Vessel Name	Used to locate the port call in Dataloy VMS.
Departure Port	When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS. If these do not match an e-mail will be sent to the operator and the report will not be inserted.
Report Date Local Time	Used to locate the port call in Dataloy VMS.
Voyage Reference Number	Used to locate the port call in Dataloy.
Reason For Call	Used to locate the port call in Dataloy.
Departure Time	Updates Departure.
Next Port	When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS. If these do not match an e-mail will be sent to the operator and the report will not be inserted.
Estimated Time of Arrival	Updates ETA for next port call.
Fuel Oil remaining on board	Updates Fuel Oil ROB departure.
Diesel Oil remaining on board	Updates Diesel Oil ROB departure.
Fuel Oil Low Sulphur remaining on board	Updates Fuel Oil Low Sulphur ROB departure.
Diesel Oil Low Sulphur remaining on board	Updates Diesel Oil Low Sulphur ROB departure.
Bunkered Fuel Oil Input exact figure according to the BDR	Updates Fuel Oil bunkered for departure port call.
Bunkered Fuel Oil Low Sulphur Input exact figure according to the BDR	Updates Fuel Oil Low Sulphur bunkered for departure port call.
Bunkered Diesel Oil Input exact figure according to the BDR	Updates Diesel Oil bunkered for departure port call.
Bunkered Diesel Oil Low Sulphur Input exact figure according to the BDR	Updates Diesel Oil Low Sulphur bunkered for departure port call.

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Voyage Reference and Reason for Call

For VRS clients having Voyage reference and reason for call it is important to use the same voyage reference number that is in Dataloy VMS. The reference number is a unique combination of values which varies from customer to customer.

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Straits

Three straits will appear in the Dataloy VMS schedule and vessels should therefore include them in the report: Torres, Bosporus and Maggelan. These will appear because expenses may arise.

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