Short Description

The User Administration module allows secure, efficient management of user accounts, including individual profile information, password authentication and access rights and authorisations.

The module consists of three sections:

All Users - The All Users (or User Accounts) lists all entered users and their details of Dataloy VMS and is where users are entered and removed. Displays by default upon when opening the module.
Groups - Groups are collections of users separated by function (includes business units).
Roles - Roles are positions/groups with a specific function), for example, administrator, operator, charterer, etc.

User Accounts are located under All Users and are displayed by group (defined under Groups) and/or business unit (if one is assigned). An account's key purpose is to allow a user to log in to the system. Each user account is unique, (must be created separately for each user), and holds basic account details such as profile information and password, together with assigned permissions and access rights. The profile information and password are for authentication and the assigned permissions determines the level of a user to view or make changes to VMS contents.

User account management is performed by Administrators and/or Super-Users with full access to the system. This includes administration of permissions and access rights, adding/deleting a user, re-naming an account (see Rename/Edit/Delete a User), viewing and editing user profile information and group membership and creating/configuring/deleting user groups and roles.

The Groups section holds all user defined groups. Groups are collections of users separated by function (includes business units). All users belong to one or more groups all groups are linked to one or more roles, group membership indirectly establishing the access rights (or permissions) of a user. A role is a user defined position with a specific set of ascribed permissions. The assigned permissions determine what actions a user is allowed to take on specific areas within the system. For example, a user can be authorized to read or change a specific page. Permissions cannot be directly linked to an individual user. Roles are located in the Roles section.

Dividing users into groups simplifies user administration as any change in a group’s assigned permissions is automatically applied to all group members. It is therefore more efficient to assign permissions to groups rather than to individual users as it reduces the number of entities to be updated.

To facilitate efficient usage of the User Administration module it is recommended that the user defined groups and roles (with permissions) be entered in the Groups and Roles sections respectively before the module is taken into use.

Location: Modules > System > User Administration

Long Description

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