Short Description

The main laytime calculation scenarios involving multiple cargoes (or parcels) are Single Charter Party (CP) with multiple cargoes (or parcels), Multiple Charter Parties (CP's) with multiple cargoes (or parcels) and the two in different combinations of the two of the Reversible Terms option, proration and Cargo Match (single CP, multiple cargo voyages only).

Single Charter Party (CP) with mutliple cargoes (or parcels) calculations are identical to Single Charter Party (CP) with single cargo (or parcel) per cargo and ports and differs only when results of the multiple cargoes accumulate and display per charter party (CP). Each time a laytime calculation is run, all cargo ports of a cargo are calculated individually, the results accumulating to corresponding fields per cargo. The results of each cargo will display individually, only to accumulate and display per area of the charter party (CP). However, an automatic calculation of Laytime Expiry dates for laytime scenarios encompassing proration of laytime, cargo matching, etc. is performed for these scenarios. The dates then also display in the Laytime Statement.

For each port of a particular cargo laytime used and allowed, time deductions/additions, time on demurrage and/or despatch and any demurrage and/or despatch amounts (based on demurrage rate and time on demurrage) are calculated. The total laytime allowed per cargo port do not mix between ports, nor do demurrage and despatch for loading and discharging ports. As a result, even though on port level at either demurrage or despatch can be incurred, both are possible to incur on cargo and charter party levels, i.e. total incurred demurrage and despatch are not added together but displayed separately. The demurrage/despatch amounts are calculated and accumulated according to the demurrage/despatch rate and time on demurrage/despatch. Demurrage: Laytime Allowed minus Laytime Used (plus/minus the total of all deductions/additions), Despatch: Laytime Used minus Laytime Allowed (plus/minus the total of all deductions/additions). Additional extra time allowed where for example, charterers allow vessels to load prior commencemment of laycan and any time saved prior to laycan can be credited in total laytime allowed, or if a specific amount of extra time is agreed upon in the charter party (CP), the additional time/port is to be added in the calculation as deductions/port.

Laytime Calculations for voyages with Multiple Charter Parties (CP) with mutliple cargoes (or parcels) calcualate identically per charter party (CP) as Single Charter Party (CP) with mutliple cargoes (or parcels). The results of each charter party are displayed separately, i.e. the results do not mix.

A number of combinations are available when performing laytime calculations for charter parties with multiple cargoes involving different combinations of the Reversible Terms, proration and Cargo Match features (together or separately), affecting calculations differently:

Reversible terms (or reversible laytime) provides the option of totalling all laytime allowed for a cargo/es. All cargoes involved must belong to the same charter party requires a minimum of two ports on each involved cargo's port rotation (load and discharge port). Reversibility applies per charter party (CP) and do not reverse across charter parties. Further, it is only usable if allowed by the terms of a cargo’s charter party. No demurrage becomes payable until the combined times exceed the total time specified for both operations (load/discharge) in included ports, i.e. like specifying a total time to cover both operations at included ports. Reversibility only applies per cargo, i.e. included cargoes at the same port and between load- and discharge ports, but not between load ports or discharge ports. It does not total the laytime allowed for all cargoes together (exception: charter party level). Also, for cargo ports where reversibility is applied, and where all laytime allowed is totalled, either demurrage or despatch is calculated, not both. However, if both demurrage and despatch displays after a calculation is run, it is because the data is retrieved from different cargoes and ports where reversibility is not applied.
Proration can be applied for both single and multiple charter party (CP) voyages, but with a minimum of two cargoes at the same port and that the cargoes to be prorated have Prorate checked at the same port/s. All cargoes utilising proration at a particular port will have the total laytime of each cargo at the port totalled and then shared (or prorated) between them. The prorated total laytime allowed will then display. Proration can occur across charter parties as long as matching ports have Prorate checked in the different cargoes. The full 100% of the laytime of all the cargoes with ports to be prorated with each other is added up and then divided with the number of cargoes with the prorate box ticked. Each cargo is prorated based on the amount of each charterer’s cargo in relation to the total cargo to be handled. The different charter parties need not have the same charterer (no communication) for proration to be used. For example, the usage of proration across charter parties is expected for tankers, but not for bulk vessels.

Proration need not apply (though usually does) to all ports of a cargo’s port rotation, for example, a cargo can have its cargo prorated at its load port, but not at its discharge port. It can, however, only be utilised when the same port appear in the cargoes port rotation. Example: Cargo 1 and Cargo 2 have the same load port, but they have different discharge ports. Proration of total laytime can only be utilised for the load port, as it cannot occur between ports, only between cargoes. Also, proration can be applied to all deductions/additions for all cargoes in a port and will then prorate to each cargo of relevant port call. When a calculation utilising proration is run, the VMS will treat all cargoes being prorated at a particular port as one by taking the first laytime commenced date and last laytime completed time and dates of the cargoes and copy the dates to them all. Example: A calculation using proration is run for two cargoes at two load ports. The VMS will then automatically enter the first and final laytime commence and completed dates and times of the cargoes and copy them to all (this means that, for example, entering earlier an earlier completion date requires the entry of that date in all ports or the VMS will override it in favour of the previously entered later completion date and ignore the new input). Demurrage and despatch will also be totalled up and the VMS will calculate either demurrage or despatch. Also, deductions/additions made can be added and prorated to each cargo at relevant port call.
The Cargo Match feature is applicable to single charter, multiple cargo voyages ONLY and requires a minimum of two cargoes and of two or more discharge ports. To activate the Cargo Match feature, Cargo Match must be checked and demurrage and despatch rates must be entered manually on charter party (CP) level. The manually entered rates will apply for all cargoes (and ports) in the laytime calculation. Any rates retrieved from other modules such as the Voyage Estimate on cargo and cargo port levels will be ignored. The Cargo Match function will total all time allowed, used and unused, etc. of all cargoes (as they all will have the same cargo match being under the same charter party) and calculate and display either an accumulated demurrage or despatch according to the manually entered rates and the total time on demurrage or despatch. If demurrage is incurred, the same date will show for all cargo ports under Laytime Expire. When the calculation is complete, the Voyage Estimate and Booking and Operations modules will update with the new manually entered demurrage and despatch rates. Once the Cargo Match function is no longer to be used after a calculation, the new rates must be manually removed.

Chapters:

Long Description

Single Charter Party (CP), Multiple Cargoes (or Parcels)

- not using Reversible Terms, Prorate or Cargo Match
- using Reversible Terms
- using Prorate
- using Cargo Match

Single Charter Party (CP), Multiple Cargoes (or Parcels) - not using Reversible Terms, Prorate or Cargo Match
1. To make a laytime calculation, open the voyage to make a laytime calculation for and select and enter applicable details, etc. as per Single Charter Party (CP), single cargo (or parcel), Steps 1-5c.
2. In the Port Calls tab:
  1. In the Deductions/Additions - Port Call (All Parcels) field:
    1. Enter all deductions/additions as they occur that are identical for all cargoes at the selected port in the Port Call Deduction field.
      1. Add a deduction:
        Click Create New. A blank deduction row appear.
        
        Example:
        
        Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the deduction ended in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the reason for the deduction/addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement.
        Prorate checkbox: LEAVE UNCHECKED.
        Repeat Steps 1bi1a i-v as applicable until all deductions/additions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple deductions without running a calculation, to wait until all deductions are entered to click Recalculate and perform a single calculation for all.
        
        The entered laytime details will calculate, The number of days for each deduction/addition is separately calculated and will display in each row under the Days column. The total of all deductions/additions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
      2. To add an addition:
        Enter the date and time when the addition commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the addition ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter a negative percentage in the row field under the % column.
        Note: Negative percentage = Adding time.
        
        Example:
        
        Two of four cranes broke down - enter "-50%".
        
        Enter the reason for the addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement - if printed.
        Prorate checkbox: LEAVE UNCHECKED.
        Repeat Steps 1bi1b i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all.
        
        The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
      3. Delete a deduction/addition:
        Click the deduction/addition row to be removed - it will highlight.
        Click Remove. A pop-up opens asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
  2. In the Deductions/Additions - Port Call XXX (Parcels -) field:
    1. Enter all deductions/additions as they occur.
      Note: XXX = displays selected port in the Port Call field and indicates the port for which deductions/additions are being made. The (Parcels -) indicates for which cargo deductions/additions are being made - when single cargo: will show as "-". Any deductions/addition applies to the selected cargo port ONLY.
      1. Add a deduction:
        Click Create New. A blank deduction row appears.
        
        Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the deduction ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the reason for the deduction in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement.
        Prorate checkbox: LEAVE UNCHECKED.
        Repeat Steps 1bii1a i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
        
        The entered laytime details will calculate, The number of days for each deduction is separately calculated and will display in each row under the Days column. The total of all deductions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
      2. Add an addition:
        Enter the date and time when the addition commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the addition ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter a negative percentage in the row field under the % column.
        Note: Negative percentage = Adding time.
        Enter the reason for the addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement - if printed.
        Prorate checkbox: LEAVE UNCHECKED.
        Repeat Steps 1bii1b i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
        
        The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
      3. Delete a deduction/addition:
        Click the deduction/addition row to be removed - it will highlight.
        Click Remove. A pop-up opens asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
  1. In the Cargo Ports field:
    1. Once laytime is complete, enter time and date for laytime completion in the port row field of the selected port under the Laytime Completed column (Cargo Port field).
      Note: Enter date and time as ddmmyytttt, for example: for September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
  2. In the Cargo field:
    1. Click the next cargo and repeat as per above Steps 1a-b until all cargoes (and their respective ports) in the Cargo field have had all details entered (as applicable as they occur).
3. Review all entered details and click Recalculate.
  Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
4. The laytime calculation is refreshed and recalculated, updating the following fields (Charter Party tab):
  Note: The CP field show results for all cargoes accumulated results.
  1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields):
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
    6. Demurrage displays the total accumulated incurred demurrage amount (if any).
      Note: Calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays the total accumulated incurred despatch amount (if any).
  2. In the Cargo field (accumulated from fields in the Cargo Port fields):
    Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo).
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
    6. Demurrage displays total incurred demurrage amount (if any).
      Note: Calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays total incurred despatch amount (if any).
      Note: The despatch amount is calculated and accumulated according to the despatch rate and time on despatch.
  3. In the Cargo Ports field for each port:
    Note: Displays results for per port and particular port.
    1. Laytime Expire populates in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    2. Used displays the laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
    3. Allowed displays the laytime allowed.
    4. Deduct displays how much time was added/deducted.
    5. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
      Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
    6. Rate Demurrage will show the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
    7. Rate Despatch will show the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
    8. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank.The demurrage amount is calculated according to the demurrage rate and time on demurrage. ALWAYS calculated separately for each port on calculations that are non-reversible, non-prorated and not cargo Matched.
    9. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank. The despatch amount is calculated according to the despatch rate and time on despatch. ALWAYS calculated separately for each port on calculations that are non-reversible, non-prorated and not cargo matched. Also, no rate is entered or despatch calculated for ports with "Free Despatch", i. e. ports that does not allow despatch (then check Free Despatch checkbox for applicable port/s).
  4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
    1. Days: All deductions/additions recalculates and each row field displays the calculated number time (in days) each deduction/addition lasted.
      
      Example:
5. The laytime calculation is complete for all cargoes. The data (for all ports) of the Cargo Ports fields Used, Allowed, Deduct, Time Demurrage, Time Despatch, Demurrage and Depatch fields will accumulate (separately) for each port to the corresponding fields of both the Cargo field and the Charter Party field in the Charter Parties (XXX) tab. As a result both demurrage and despatch is possible to incur in the Cargo and Charter Party field levels in non-reversible, non-prorated and non-Cargo Matched calculations.
  Note: Appropriate fields in the Voyage Estimate and Booking and Operations modules will also automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
Single Charter Party (CP), Multiple Cargoes (or Parcels) - using Reversible Terms
1. To make a laytime calculation, open the voyage to make a laytime calculation for and select and enter applicable details, etc. as per Single Charter Party (CP), single cargo (or parcel) - using Reversible Terms, Steps 1-5c.
2. In the Port Calls tab:
  1. In the Deductions/Additions - Port Call (All Parcels) field:
    1. Enter all deductions/additions as they occur that are identical for all cargoes at the selected port in the Port Call Deduction field.
      1. Add a deduction:
        Click Create New. A blank deduction row appears.
        Example:
        
        Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the deduction ended in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the reason for the deduction/addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement.
        Prorate checkbox: LEAVE UNCHECKED.
        Repeat Steps 2bi1a i-v as applicable until all deductions/additions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple deductions without running a calculation, to wait until all deductions are entered to click Recalculate and perform a single calculation for all.
        
        The entered laytime details calculates. The number of days for each deduction/addition is separately calculated and will display in each row under the Days column. The total of all deductions/additions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
      2. Add an Addition:
        Enter the date and time when the addition commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the addition ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter a negative percentage in the row field under the % column.
        Note: Negative percentage = Adding time.
        
        Example:
        
        Two of four cranes broke down - enter "-50%".
        
        Enter the reason for the addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement - if printed.
        Prorate checkbox: LEAVE UNCHECKED.
        Repeat Steps 2bi1b i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all.
        
        The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
      3. Delete a Deduction/Addition:
        Click the deduction/addition row to be removed - it will highlight.
        Click Remove. A pop-up opens asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
  2. In the Events field:
    1. Enter events relevant to the cargo at the particular port as they occur in the Events field (bottom, left).
      Note: Cargo port events are events specific to a single cargo at a specific port and are NOT used in any laytime calculation, but are important information in a Laytime Statement providing informing what has occurred and when.
    2. To add a (cargo) event:
      1. In the Events (or Cargo Port Events) field click Add.
        Note: To add all available PC events in the system, click Add All Events.
      2. A pop-up with a list of event types opens. Select applicable event and click OK.
        Note: Will automatically only display cargo related (CP) events as all events entered in this field are related to applicable cargo.Example:
      3. The pop-up will close and selected event displays as a populated row in the Events (or Cargo Port Events) field stating event number and type of event, for example, Cargo Loading.
        
        Example:
        
        Event: Cargo Loading
      4. Enter the event start date and time under Date/Time.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      5. Repeat Steps 2bii2 a-d as applicable until all events related to the specific port and cargo has been entered.
    3. Remove an Event:
      1. Click the row to be removed - it will highlight.
      2. Click Remove. A pop-up opens asking to confirm deletion.
      3. Click Yes. The pop-up will close and the selected row delete.
  3. In the Cargo field:
    1. Rate Demurrage and Rate Despatch are by default populated with data retrieved from the Voyage Estimate or Booking and Operations modules.
      Note: No rate is entered or despatch calculated for ports with "Free Despatch", i. e. ports that does not allow despatch (then check Free Despatch checkbox for applicable port/s).
    2. Leave Demurrage and Despatch fields blank as reversible terms will be used.
    3. Check Reversible to activate the reversible terms option.
      Note: Reversible terms = the adding together of the time allowed for loading and discharging cargo at included ports and that the calculated demurrage and despatch in the included ports (option applied to) be totalled PER CARGO (and Reversible match calculation combination). By default all in a cargo's port rotation, but can be manually altered.The option requires a minimum of two ports on the cargo's port rotation (load and discharge port). No demurrage becomes payable until the total of all laytime allowed of included ports expires, i.e. like specifying a total time to cover both operations (loading and discharging) at these ports. The reversible terms option is only usable if allowed by the terms of the cargo’s charter party. MULTIPLE cargo scenario: One or more cargoes can use the reversible option, others not. Reversible terms ONLY applies per checked cargo, it does not total the laytime allowed for every cargo (except in CP field, though then still in part separate).
      
      Example:
  4. In the Cargo Port field (below Cargo field):
    1. Click applicable port to enter laytime data to - it will highlight.
      Note: Initial port will by default always be selected.
    2. Review the the Quantity and Terms fields for accuracy.
      Note: Populates with elsewhere retrieved data. Both fields are originally entered in either the Voyage Estimate or Booking and Operations modules and are automatically reflected in the Laytime Calculations module. Entered Quantity will in the Cargo Ports field by default display in the first load and discharge ports, but can be split when working with multiple ports. Terms data can be manually overridden, but quantity can only be adjusted in the Booking and Operations module (Cargo tab, Bill of Lading quantity). For a single cargo voyage, it is usually enough to only enter terms on the Cargo Ports field, but in case of total laytime (loading and discharging, especially in tanker scenarios) the total terms must be entered in applicable row field in either the Cargo field or the Charter Party field (Charter Parties tab). The terms in the Cargo Ports field will update accordingly. To add deadfreight to allow for extra time in a laytime calculation by overriding the "Laytime Quantity". To do this, utilise the Laytime Quanity Option.
      
      Example:
    3. Enter time and date laytime commenced in the row field of the selected port under the Laytime Commenced column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      
      Example:
    4. Rate Demurrage self-populates with the demurrage rate entered in the Voyage Estimate or Booking and Operations modules. IGNORE - will go blank once laytime is calculated as reversible terms are used.
    5. Rate Despatch self-populates with the despatch rate entered in the Voyage Estimate or Booking and Operations modules. IGNORE - will go blank once laytime is calculated as reversible terms are used.
      Note: No rate is entered for ports with "Free Despatch", i. e. ports that does not allow despatch (then check Free Despatch checkbox for applicable port/s).
    6. Review the Reversible Match column - edit as/if applicable:
      1. Click cargo port row field to be edited under the Reversible Match column.
      2. Enter reversible match calculation number.
        Note:The Reversible Match column indicates which ports are to be calculated together and activates when Reversible is checked in the cargo row field of the Cargo field. All row fields under the column defaults to 1 for all cargo ports, i.e. to include the cargo's complete port rotation, but each can be manually overridden. The Reversible Match function applies when there are three or more ports in a cargo's port rotation. By default all are numbered 1, i.e. calculated together. However, if for example, a combination reads 1-2-2, the first port will be calculated separately and the other two together. How the ports of the rotation will be calculated therefore depends on the chosen Reversible Match combination. In non-reversible calculations, the number 1 will show but is deactivated from inclusion in any calculations.
      3. Repeat as applicable until complete correct reversible match calculation combination is applied to all applicable ports.
        
        Example:
        
        Reversible match calculation combination: 1-1-1 (default)
  5. In the Deductions/Additions - Port Call XXX (Parcels -) field:
    1. Enter all deductions/additions as they occur.
      Note: XXX = displays selected port in the Port Call field and indicates the port for which deductions/additions are being made. The (Parcels -) indicates for which cargo deductions/additions are being made - when single cargo: will show as "-". Any deductions/addition applies to the selected cargo port ONLY. Also - in a single CP, single cargo situations, it is preferable to add all deductions/additions here, even those applicable to all cargoes of the port (when multiple CP's and cargoes entered in the Port Call Deduction field (Port Call tab), as they will apply to the single (ONLY) cargo anyway.
      1. Add a Deduction:
        Click Create New. A blank deduction row appear.
        
        Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the deduction ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the reason for the deduction in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement.
        Prorate checkbox: LEAVE UNCHECKED.
        Note: ONLY applicable with multiple cargoes.
        Repeat Steps 2bv1a i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
        
        The entered laytime details will calculate, The number of days for each deduction is separately calculated and will display in each row under the Days column. The total of all deductions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
      2. Add an Addition:
        Enter the date and time when the addition commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the addition ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter a negative percentage in the row field under the % column.
        Note: Negative percentage = Adding time.
        
        Example:
        
        Two of four cranes broke down - enter "-50%".
        
        Enter the reason for the addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement - if printed
        Prorate checkbox: LEAVE UNCHECKED.
        Note: ONLY applicable with multiple cargoes.
        Repeat Steps 2bv1b i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
        
        The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
      3. Delete a Deduction/Addition:
        Click the deduction/addition row to be removed - it will highlight.
        Click Remove. A pop-up opens asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
  6. In the Cargo Ports field:
    1. Once laytime is complete, enter time and date for laytime completion in the port row field of the selected port under the Laytime Completed column (Cargo Port field).
      Note: Enter date and time as ddmmyytttt, for example: for September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      
      Example:
3. Repeat Single Charter Party (CP), single cargo (or parcel), Steps 2-5c and the Steps 2b-2bvi above at at each port of all cargoes until all relevant laytime data have been entered for all of the cargo's ports (as applicable as they occur).
4. In the Charter Party tab:
  1. Click the next cargo in the Cargo field and repeat as per Single Charter Party (CP), single cargo (or parcel), Steps 2-5c and the Steps 2b-2bvi above until all cargoes (and their respective ports) in the Cargo field have had all details entered (as applicable as they occur).
5. Review all entered details and click Recalculate.
  Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
6. The laytime calculation is refreshed and recalculated, updating the following fields (Charter Party tab):
  1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields - all cargoes):
    Note: The CP field show results for all cargoes accumulated results - yet "separate".
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
      Note: If despatch is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Demurrage field will go blank as reversible terms are used.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
      Note: If demurrage is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Despatch field will go blank as reversible terms are used.
    6. Demurrage displays the total accumulated incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage as reversible terms are used.The demurrage amount is calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays the total accumulated incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch as reversible terms are used. The despatch amount is calculated and accumulated according to the despatch rate and time on demurrage.
  2. In the Cargo field (accumulated from fields in the Cargo Port fields):
    Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo with total allowed laytime of all ports totalled and results applied accordingly).
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time, for each the cargo's ports listed in the Cargo Ports field.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage for each cargo's ports.
      Note: If despatch is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Demurrage field will go blank as reversible terms are used.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
      Note: If demurrage is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Despatch field will go blank as reversible terms are used.
    6. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage as reversible terms are used. The demurrage amount is calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch as reversible terms are used. The despatch amount is calculated and accumulated according to the despatch rate and time on despatch.
  3. In the Cargo Ports field for each port:
    Note: Displays results for per port and particular port.
    1. Laytime Expire will populate in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    2. Used displays the laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
    3. Allowed displays the laytime allowed.
    4. Deduct displays how much time was added/deducted.
    5. Laytime Expire will populate in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    6. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
      Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
    7. Rate Demurrage will go blank as reversible terms are used.
    8. Rate Despatch will go blank as reversible terms are used.
    9. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank.
    10. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank.
  4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
    1. Days: All deductions/additions recalculates and each row field displays the calculated number time (in days) each deduction/addition lasted.
7. The laytime calculation is complete. If the reversible terms are used for all cargoes, then the total laytime allowed for all ports will total per cargo and accumulate to corresponding cargo in the Cargo field respectively, i.e. two main laytime calculations. The data (for all ports) of the Cargo Ports fields Used, Allowed, Deduct, Time Demurrage, Time Despatch, Demurrage and Depatch fields will accumulate (separately) for each port to the corresponding fields of the corresponding cargoes in the Cargo field. The total laytime allowed for the cargoes will not mix. As a result both demurrage and despatch is possible to incur in the Cargo and Charter Party field levels. The total of the demurrage and despatch per cargo, if incurred, will show EITHER OR, and will be accumulated separately and displayed in the corresponding fields in the charter party row (Charter Party field). If both demurrage and despatch displays it is becasue the data is retrieved from different cargoes.
  Note: Appropriate fields in the Voyage Estimate and Booking and Operations modules automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
  
  Example:
Single Charter Party (CP), Multiple Cargoes (or Parcels) - using Prorate
1. Open the voyage to make a laytime calculation for. Voyages can be opened either directly in the Laytime Calculations module or via the Booking and Operations module.
  1. Either open a voyage
    1. directly in Laytime Calculatuions:
      1. Go to Modules > Post Fixture > Laytime Calculations. The Laytime Calculations window opens.
      2. Click Open Voyage... A pop-up with a list of voyages opens.
        Note: The list can be filtered if needed by using the filter row above the columns. Click applicable row field, enter search parameter and press Enter. Filter as applicable.
      3. Click the voyage to be opened - it will highlight.
      4. All ports, all currently available laytime related data (if any) and existing charter party of the selected voyage displays.
      5. Go to Step 3ai1b.
    2. or through Booking and Operations:
      1. Select applicable vessel in the right-hand upper field - it will highlight. The vessel's details displays across the screen.
      2. In the Voyage list, select the voyage to be opened - it will highlight.
      3. Either
        go to the Voyage menu at the top of the screen and from the drop-down menu select Laytime Calculations
        
        or in the toolbar, click Laytime.
      4. The Laytime Calculations module opens on a separate screen holding all ports, all currently available laytime related data (if any) and existing charter party of the selected voyage. The port rotation is listed in the Port Call field (upper, right), the Cargo field (second field from the top) lists all cargo/es for the selected charter party ONLY and the Cargo Port field shows all load and discharge ports for the cargo selected in the Cargo Field.
        
        Example:
      5. Go to Step 3ai1b.
2. In the Port Calls tab:
  1. Go to the Port Call field (lists voyage port rotation), click the port to perform a laytime calculation for - it will highlight.
    Note: By default, the first port of the voyage's rotation is always automatically selected - displaying the cargo pertaining to the port and the so far available laytime data (if any).
    
    Example:
  2. The cargo/es pertaining to selected port will display in the Cargo field. In the Cargo Ports field, all ports related to the displayed cargo will show.
    
    Example:
3. In the Charter Parties (XXX) tab:
  1. Review the charter party information in the upper field (Charter Party field). The CP fields will either self-populate with data from the Voyage Estimate and Booking and Operations modules (retrieved when creating the CP) or populate once a laytime calculation is partially made or complete, or when data is manually entered.
    Note: (XXX) = displays the port selected in the Port Call field (Port Calls tab) within parenthesis. The Charter Party field lists all charter parties (CP's) for a selected port call ONLY, i.e. only CP's including cargoes to be loaded/discharged at that particular port.
    
    Example:
4. In the Port Call Events (XXX) tab:
  1. Review the port call events field (upper field) that houses the port call events identical for all cargoes in a port: ex. Arrival, Berthed, etc. - to be entered by an Operator. Ensure all relevant port call events are present, note the date for each and go to Step 3ai1e. If events are missing or incorrect, add/delete as applicable (pertaining to the cargo and port (in combination):
    Note: (XXX) = displays the port selected in the Port Call field (Port Calls tab) within parenthesis.
    1. Add a Port Call Event:
      1. Move the cursor to the Port Call Events field and right-click.
        From the drop-down menu select Add Event.
        
        A pop-up with a list of event types opens. Select applicable event and click OK.
        Note: Will automatically only display port related (PC) events as all events entered in this field are related to applicable cargo. To add all available PC events in the system, right-click and from the drop-down menu that opens select Add All.
        
        Example:
      2. Enter the event start date and time under Date.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      3. Repeat Steps 3di1 a-b as applicable until all events related to the specific port and cargo has been entered.
    2. Delete a Port Call Event:
      1. Move the cursor to the port call event row to be removed.
      2. Right-click and from the drop-down menu that opens select Remove Event. A pop-up opens asking to confirm deletion.
      3. Click Yes. The pop-up will close and the selected row delete.
5. In the Port Calls tab:
  1. In the Deductions/Additions - Port Call (All Parcels) field:
    1. Enter all deductions/additions as they occur that are identical for all cargoes at the selected port in the Port Call Deduction field.
      1. Add a Deduction:
        Click Create New. A blank deduction row appears.
        
        Example:
        
        Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the deduction ended in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the reason for the deduction/addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement.
        Check Prorate to indicate if deductions/additions are to be prorated.
        Note: Deductions/additions will prorate across the voyage.
        Repeat Steps 3ei1a i-v as applicable until all deductions/additions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple deductions without running a calculation, to wait until all deductions are entered to click Recalculate and perform a single calculation for all.
        
        The entered laytime details will calculate. The number of days for each deduction/addition is separately calculated and will display in each row under the Days column. The total of all deductions/additions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
      2. Add an Addition:
        Enter the date and time when the addition commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the addition ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter a negative percentage in the row field under the % column.
        Note: Negative percentage = Adding time.
        
        Example:
        
        Two of four cranes broke down - enter "-50%".
        
        Enter the reason for the addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement - if printed.
        Check Prorate to indicate if deductions/additions are to be prorated.
        Note: Deductions/additions will prorate across the voyage.
        Repeat Steps 3ei1b i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all.
        
        The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
      3. Delete a Deduction/Addition:
        Click the deduction/addition row to be removed - it will highlight.
        Click Remove. A pop-up opens asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
  2. In the Events field:
    1. Enter events relevant to selected cargo at the particular port in the Events field (bottom, left).
      Note: Cargo port events are events specific to a single cargo at a specific port and are NOT used in any laytime calculation, but are important information in a Laytime Statement providing informing what has occurred and when.
      1. Add a (Cargo) Event:
        In the Events (or Cargo Port Events) field click Add.
        Note: To add all available PC events in the system, click Add All Events.
        A pop-up with a list of event types opens. Select applicable event and click OK.
        Note: Will automatically only display cargo related (CP) events as all events entered in this field are related to applicable cargo.
        
        Example:
        
        The pop-up will close and selected event displays as a populated row in the Events (or Cargo Port Events) field stating event number and type of event, for example, Cargo Loading.
        
        Example:
        
        Event: Cargo Loading
        
        Enter the event start date and time under Date/Time.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Repeat Steps 3eii1a i-iv as applicable until all events related to the specific port and cargo has been entered.
      2. Remove an Event:
        Click the row to be removed - it will highlight.
        Click Remove. A pop-up opens asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
6. In the Cargo Ports field:
  1. Click the next port in the selected cargo's port rotation.
7. Repeat Steps 3eii1a i-v until all events for all the cargo's ports have been entered (as occurs).
8. Repeat Steps f-g until all events have been entered to all ports of all cargoes (as occurs).
9. In the Cargo Ports field:
  1. For all cargo port of all cargoes in the Cargo field - edit as applicable (some fields will self-populate) for each:
    1. Click the port to enter laytime data to - it will highlight.
      Note: Initial port will by default always be selected.
    2. Review the the Quantity and Terms fields for accuracy.
      Note: Populates with elsewhere retrieved data. Both fields are originally entered in either the Voyage Estimate or Booking and Operations modules and are automatically reflected in the Laytime Calculations module. Entered Quantity will in the Cargo Ports field by default display in the first load and discharge ports, but can be split when working with multiple ports. Terms data can be manually overridden, but quantity can only be adjusted in the Booking and Operations module (Cargo tab, Bill of Lading quantity). For a single cargo voyage, it is usually enough to only enter terms on the Cargo Ports field, but in case of total laytime (loading and discharging, especially in tanker scenarios) the total terms must be entered in applicable row field in either the Cargo field or the Charter Party field (Charter Parties tab). The terms in the Cargo Ports field will update accordingly.
      
      Example:
    3. Enter the demurrage rate under Rate Demurrage.
      Note: Rates are by default retrieved from the Voyage Estimate or Booking and Operations modules and are by default entered in the Cargo- and Cargo Ports fields. For non-reversible calculations, (where rates vary per port), the rates must also be entered as applicable in the Cargo Port field - except when the Cargo Match function is used. Should then be left blank.
    4. Enter the despatch rate under Rate Despatch.
      Note: Rates are automatically retrieved from the Voyage Estimate or Booking and Operations modules and are by default entered in the Cargo- and Cargo Ports fields. For non-reversible calculations, (where rates vary per port), the rates must also be entered as applicable in the Cargo Port field - except when the Cargo Match function is used. Should then be left blank. No rate is entered or despatch calculated for ports with "Free Despatch", i. e. ports that does not allow despatch (then check Free Despatch checkbox for applicable port/s).
      
      Example:
      
      Cargo Ports field - Rate Demurrage/Rate Despatch
    5. Check Prorate to indicate that a cargo's total laytime at a particular port first be totalled with and then prorated with, the total laytime of all cargoes having Prorate checked at the same port.
      Note: All cargoes that have Prorate checked at a particular port will have the total laytime of each cargo totalled and then shared (divided) between them. The Prorate function requires a charter party with a minimum of two cargoes and that the cargoes that are to be prorated have Prorate checked at the same port/s. Proration need not apply (though usually does) to all ports of a cargo’s port rotation, for example, a cargo can have its cargo prorated at its load port, but not at its discharge port. It can, however, only be utilised when the same port appear in the cargoes port rotation. Example: Cargo 1 and Cargo 2 have the same load port, but they have different discharge ports. Proration of total laytime can only be utilised for the load port, as it cannot occur between ports, only between cargoes.
      Example:
10. In the Cargo field:
  1. Click the next cargo to have a port/s prorated.
  2. Repeat Steps 3ii5 until all ports to be prorated have been checked.
11. Repeat Step j until all ports to be prorated in all cargoes have been checked.
12. In the Cargo Port field:
  1. Enter time and date laytime commenced in the row field of the selected port under the Laytime Commenced column.
    Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
13. Repeat Steps XXX as applicable for all cargo ports of all cargoes (as occurs).
14. In the Cargo field:
  1. Click the cargo to add deductions/additions to - it will highlight and its port rotation display in the Cargo Ports field.
15. In the Cargo Port field:
  1. Click the port/s add deductions/additions to - it will highlight.
16. In the Deductions/Additions - Port Call XXX (Parcels -) field, enter all deductions/additions as they occur PER PORT.
  Note: XXX = displays selected port in the Port Call field and indicates the port for which deductions/additions are being made. The (Parcels -) indicates for which cargo deductions/additions are being made - when single cargo: will show as "-". Any deductions/addition applies to the selected cargo port ONLY.
  1. To add a deduction:
    1. Click Create New. A blank deduction row appears.
    2. Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    3. Enter the date and time when the deduction ended in the row field under the To Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    4. Enter the reason for the deduction in the row field under Reason For Deduction.
      Note: Entered reason will display on a Laytime Statement.
    5. Check Prorate to indicate if deductions/additions are to be prorated.
      Note: Deductions/additions will prorate to each cargo at relevant port call.
    6. Repeat Steps 3pi 1-5 as applicable until all deductions occurring until laytime is completed has been added.
    7. Click Recalculate.
      Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple deductions without running a calculation, to wait until all deductions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
    8. The number of days for each deduction is separately calculated and will display in each row under the Days column. The total of all deductions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
  2. Add an Addition:
    1. Enter the date and time when the addition commenced in the row field under the From Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    2. Enter the date and time when the addition commenced in the row field under the From Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    3. Enter a negative percentage in the row field under the % column.
      Note: Negative percentage = Adding time.
      
      Example:
      
      Two of four cranes broke down - enter "-50%".
    4. Enter the reason for the addition in the row field under Reason For Deduction.
      Note: Entered reason will display on a Laytime Statement - if printed
    5. Prorate checkbox: LEAVE UNCHECKED.
      Note: ONLY applicable with multiple cargoes.
    6. Repeat Steps 3pii 1-5 as applicable until all deductions occurring until laytime is completed has been added.
    7. Click Recalculate.
      Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
    8. The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
  3. Delete a Deduction/Addition:
    1. Click the deduction/addition row to be removed - it will highlight.
    2. Click Remove. A pop-up opens asking to confirm deletion.
    3. Click Yes. The pop-up will close and the selected row delete.
17. Repeat Step p until all deductions/additions have been entered for all ports for all cargoes.
18. In the Cargo field:
  1. Click the cargo to enter laytime complete data to - it will highlight and its port rotation display in the Cargo Ports field.
19. In the Cargo Ports field:
  1. Once laytime is complete, enter time and date for laytime completion in the port row field of the selected port under the Laytime Completed column (Cargo Port field).
    Note: Enter date and time as ddmmyytttt, for example: for September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
20. Repeat Steps r-s (as applicable) until all complete laytime data have been entered for all ports for all cargoes (as occurs).
21. Review all entered details and click Recalculate.
  Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
22. The laytime calculation is refreshed and recalculated, updating the following fields:
  1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields):
    Note: The CP field show results for all cargoes accumulated results.
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
      Note: If despatch is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Demurrage field will go blank as the Cargo Match function is used.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
      Note: If demurrage is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Despatch field will go blank as the Cargo Match function is used.
    6. Rate Demurrage displays the manually entered demurrage rate.
    7. Rate Despatch displays the manually entered despatch rate.
    8. Demurrage displays the total accumulated incurred demurrage amount (if any).
      Note: Calculated and accumulated according to the manually entered demurrage rate in the CP row field and the total time on demurrage.
    9. Despatch displays the total accumulated incurred despatch amount (if any).
      Note: The despatch amount is calculated according to the despatch rate and time on despatch.
  2. In the Cargo field (accumulated from fields in the Cargo Port fields):
    Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo).
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
    6. Rate Demurrage changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
    7. Rate Despatch changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
    8. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no despatch in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port). Calculated and accumulated according to the manually entered demurrage rate in the CP row field and the total time on demurrage.
    9. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port). The despatch amount is calculated according to the despatch rate and time on despatch.
  3. In the Cargo Ports field for each port:
    Note: Displays results for per port and particular port.
    1. Laytime Commenced will change from the laytime start time and date of the cargo at that port to display the earliest laytime start date and time of all cargoes being prorated at the selected port.
    2. Laytime Completed will change from the laytime end time and date of the cargo at that port to display the latest laytime end date and time of all cargoes being prorated at the selected port.
    3. Laytime Expire will populate in case of demurrage at a particular port, stating when allowed laytime actually ended - is otherwise blank
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    4. % (percentage sign): Displays the prorated total laytime allowed of two or more cargoes belonging to different charter parties at a particular port (the total laytime of all cargoes having Prorate checked at the same port, irrelevant of charter party, as proration across charter parties is possible).
      Note: Proration can occur across charter parties as long as matching ports have Prorate checked in the different cargoes. The full 100% of the laytime of all the cargoes with ports to be prorated with each other is added up and then divided with the number of cargoes with the prorate box ticked. Each cargo is prorated based on the amount of each charterer’s cargo in relation to the total cargo to be handled.
      
      Example:
      Voyage has two cargoes: Cargo1, 50% of total laytime prorated.
      Voyage has two cargoes: Cargo2, 50% of total laytime prorated.
    5. Used displays the laytime used, i.e. the difference between completed and commenced time.
    6. Allowed displays the laytime allowed.
    7. Deduct displays how much time was added/deducted.
    8. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
      Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
    9. Rate Demurrage will display the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
    10. Rate Despatch will display the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
    11. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port).The demurrage amount is calculated according to the demurrage rate and time on demurrage. If proration is used - w
    12. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port).The despatch amount is calculated according to the despatch rate and time on despatch.
  4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
    1. Days: All deductions/additions recalculates and each row field of each port included in the proration will display the calculated time "all deductions of all prorated cargoes at a particular port divided with the number of ports prorated" (in days).
23. The laytime calculation is complete for the cargo. The data (for all ports) of the Cargo Ports fields Used, Allowed, Deduct, Time Demurrage, Time Despatch, Demurrage and Depatch fields will accumulate (separately) for each port to the corresponding fields of both the Cargo field and the Charter Party field in the Charter Parties (XXX) tab. As a result both demurrage and despatch is possible to incur in the Cargo and Charter Party field levels in non-reversible, non-prorated and non-Cargo Matched calculations.
  Note: Appropriate fields in the Voyage Estimate and Booking and Operations modules will also automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
  
  Example:
Single Charter Party (CP), Multiple Cargoes (or Parcels) - using Cargo Match
1. Open the voyage to make a laytime calculation for. Voyages can be opened either directly in the Laytime Calculations module or via the Booking and Operations module.
  1. Either open a voyage
    1. directly in Laytime Calculatuions:
      1. Go to Modules > Post Fixture > Laytime Calculations. The Laytime Calculations window will open.
      2. Click Open Voyage... A pop-up with a list of voyages opens.
        Note: The list can be filtered if needed by using the filter row above the columns. Click applicable row field, enter search parameter and press Enter. Filter as applicable.
      3. Click the voyage to be opened - it will highlight.
      4. All ports, all currently available laytime related data (if any) and existing charter party of the selected voyage displays.
      5. Go to Step 4b.
    2. or through Booking and Operations:
      1. Select applicable vessel in the right-hand upper field - it will highlight. The vessel's details displays across the screen.
      2. In the Voyage list, select the voyage to be opened - it will highlight.
      3. Either
        go to the Voyage menu at the top of the screen and from the drop-down menu select Laytime Calculations
        
        or in the toolbar, click Laytime.
      4. The Laytime Calculations module opens on a separate screen holding all ports, all currently available laytime related data (if any) and existing charter party of the selected voyage. The port rotation is listed in the Port Call field (upper, right), the Cargo field (second field from the top) lists all cargo/es for the selected charter party ONLY and the Cargo Port field shows all load and discharge ports for the cargo selected in the Cargo Field.
        
        Example:
      5. Go to Step 4b.
2. In the Port Calls tab:
  1. Go to the Port Call field (lists voyage port rotation), click the port to perform a laytime calculation for - it will highlight.
    Note: By default, the first port of the voyage's rotation is always automatically selected - displaying the cargo pertaining to the port and the so far available laytime data (if any).
    
    Example:
  2. The cargo/es pertaining to selected port will display in the Cargo field. In the Cargo Ports field, all ports related to the displayed cargo will show.
    
    Example:
3. In the Charter Parties (XXX) tab:
  1. Review the charter party information in the upper field (Charter Party field). The CP fields will either self-populate with data from the Voyage Estimate and Booking and Operations modules (retrieved when creating the CP) or populate once a laytime calculation is partially made or complete, or when data is manually entered.
    Note: (XXX) = displays the port selected in the Port Call field (Port Calls tab) within parenthesis. The Charter Party field lists all charter parties (CP's) for a selected port call ONLY, i.e. only CP's including cargoes to be loaded/discharged at that particular port.
    
    Example:
  2. Enter the demurrage rate to be used under Rate Demurrage.
    Note: Once Cargo Match function is no longer to be used after a calculation, the rate must MANUALLY be removed.
  3. Enter the despatch rate to be used under Rate Despatch.
    Note: Once Cargo Match function is no longer to be used after a calculation, the rate must MANUALLY be removed.
  4. Check Cargo Match Active to indicate that the cargo match function is to be used.
    Note: By activating the Cargo Match function, the entered rates for demurrage and despatch in the Charter Party field rows will be applied for all cargoes (and ports) in the laytime calculation.
    
    Example:
4. In the Port Call Events (XXX) tab:
  1. Review the port call events field (upper field) that houses the port call events identical for all cargoes in a port: ex. Arrival, Berthed, etc. - to be entered by an Operator. Ensure all relevant port call events are present, note the date for each and go to Step 4e. If events are missing or incorrect, add/delete as applicable (pertaining to the cargo and port (in combination):
    Note: (XXX) = displays the port selected in the Port Call field (Port Calls tab) within parenthesis.
    1. Add a Port Call Event:
      1. Move the cursor to the Port Call Events field and right-click.
        From the drop-down menu that opens select Add Event.
        
        A pop-up with a list of event types opens. Select applicable event and click OK.
        Note: Will automatically only display port related (PC) events as all events entered in this field are related to applicable cargo. To add all available PC events in the system, right-click and from the drop-down menu that opens select Add All.
        
        Example:
      2. Enter the event start date and time under Date.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      3. Repeat Steps 4di1 a-b as applicable until all events related to all ports and cargoes have been entered.
    2. Delete a Port Call Event:
      1. Move the cursor to the port call event row to be removed.
      2. Right-click and from the drop-down menu that opens select Remove Event. A pop-up opens asking to confirm deletion.
      3. Click Yes. The pop-up will close and the selected row delete.
5. In the Port Calls tab:
  1. In the Deductions/Additions - Port Call (All Parcels) field:
    1. Enter all deductions/additions as they occur that are identical for all cargoes at the selected port in the Port Call Deduction field.
      1. Add a Deduction:
        Click Create New. A blank deduction row appears.
        
        Example:
        
        Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the deduction ended in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the reason for the deduction/addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement.
        Check Prorate to indicate if deductions/additions are to be prorated.
        Note: Deductions/additions will prorate across the voyage.
        Repeat Steps 4ei1a i-v as applicable until all deductions/additions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple deductions without running a calculation, to wait until all deductions are entered to click Recalculate and perform a single calculation for all.
        
        The entered laytime details will calculate, The number of days for each deduction/addition is separately calculated and will display in each row under the Days column. The total of all deductions/additions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
      2. To add an addition:
        Enter the date and time when the addition commenced in the row field under the From Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter the date and time when the addition ended in the row field under the To Date/Time column.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
        Enter a negative percentage in the row field under the % column.
        Note: Negative percentage = Adding time.
        
        Example:
        
        Two of four cranes broke down - enter "-50%".
        
        Enter the reason for the addition in the row field under Reason For Deduction.
        Note: Entered reason will display on a Laytime Statement - if printed.
        Check Prorate to indicate if deductions/additions are to be prorated.
        Note: Deductions/additions will prorate across the voyage.
        Repeat Steps 4ei1b i-v as applicable until all deductions occurring until laytime is completed has been added.
        Click Recalculate.
        Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all.
        
        The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
      3. Delete a Deduction/Addition:
        Click the deduction/addition row to be removed - it will highlight.
        Click Remove. A pop-up will open asking to confirm deletion.
        Click Yes. The pop-up will close and the selected row delete.
  2. In the Events field:
    1. Enter events relevant to selected cargo at the particular port in the Events field (bottom, left).
      Note: Cargo port events are events specific to a single cargo at a specific port and are NOT used in any laytime calculation, but are important information in a Laytime Statement providing informing what has occurred and when.
    2. Add a (Cargo) Event:
      1. In the Events (or Cargo Port Events) field click Add.
        Note: To add all available PC events in the system, click Add All Events.
      2. A pop-up with a list of event types opens. Select applicable event and click OK.
        Note: Will automatically only display cargo related (CP) events as all events entered in this field are related to applicable cargo.
        
        Example:
      3. The pop-up will close and selected event displays as a populated row in the Events (or Cargo Port Events) field stating event number and type of event, for example, Cargo Loading.
        
        Example:
        
        Event: Cargo Loading
      4. Enter the event start date and time under Date/Time.
        Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      5. Repeat Steps 4eii2 a-d as applicable until all events related to the specific port and cargo has been entered.
    3. Remove an Event:
      1. Click the row to be removed - it will highlight.
      2. Click Remove. A pop-up opens asking to confirm deletion.
      3. Click Yes. The pop-up will close and the selected row delete.
6. In the Cargo Ports field:
  1. Click the next port in the selected cargo's port rotation.
  2. Repeat Steps 4e-fi until all events for all the cargo's ports have been entered (as they occur).
7. Repeat Steps 4f all events have been entered for all cargoes and their respective ports (as they occur).
8. In the Cargo Ports field:
  1. For all cargo port of all cargoes in the Cargo field - edit as applicable (some fields will self-populate) for each:
    1. Click the port to enter laytime data to - it will highlight.
      Note: Initial port will by default always be selected.
    2. Review the the Quantity and Terms fields for accuracy.
      Note: Populates with elsewhere retrieved data. Both fields are originally entered in either the Voyage Estimate or Booking and Operations modules and are automatically reflected in the Laytime Calculations module. Entered Quantity will in the Cargo Ports field by default display in the first load and discharge ports, but can be split when working with multiple ports. Terms data can be manually overridden, but quantity can only be adjusted in the Booking and Operations module (Cargo tab, Bill of Lading quantity). For a single cargo voyage, it is usually enough to only enter terms on the Cargo Ports field, but in case of total laytime (loading and discharging, especially in tanker scenarios) the total terms must be entered in applicable row field in either the Cargo field or the Charter Party field (Charter Parties tab). The terms in the Cargo Ports field will update accordingly.
      
      Example:
    3. Delete the demurrage rate under Rate Demurrage.
      Note: Rates are by default retrieved from the Voyage Estimate or Booking and Operations modules and are by default entered in the Cargo- and Cargo Ports fields.
    4. Delete the despatch rate under Rate Despatch.
      Note: Rates are automatically retrieved from the Voyage Estimate or Booking and Operations modules and are by default entered in the Cargo- and Cargo Ports fields. Rate should be blank in cargo match-calculations.
    5. Enter time and date laytime commenced in the row field of the selected port under the Laytime Commenced column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
      
      Example:
    6. Repeat Steps 4hi 1-5 as applicable for all ports of all cargoes in the Cargo field.
9. In the Cargo field:
  1. Click the cargo to add deductions/additions to - it will highlight and its port rotation display in the Cargo Ports field.
10. In the Cargo Port field:
  1. Click the port to add deductions/additions to - it will highlight.
11. In the Deductions/Additions - Port Call XXX (Parcels -) field, enter all deductions/additions as they occur PER PORT.
  Note: XXX = displays selected port in the Port Call field and indicates the port for which deductions/additions are being made. The (Parcels -) indicates for which cargo deductions/additions are being made - when single cargo: will show as "-". Any deductions/addition applies to the selected cargo port ONLY.
  1. Add a Deduction:
    1. Click Create New. A blank deduction row appears.
    2. Enter the date and time when the deduction commenced in the row field under the From Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    3. Enter the date and time when the deduction ended in the row field under the To Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    4. Enter the reason for the deduction in the row field under Reason For Deduction.
      Note: Entered reason will display on a Laytime Statement.
    5. Prorate checkbox: LEAVE UNCHECKED.
      Note: ONLY applicable with multiple cargoes.
    6. Repeat Steps 4ki 1-5 as applicable until all deductions occurring until laytime is completed has been added.
    7. Click Recalculate.
      Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple deductions without running a calculation, to wait until all deductions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
    8. The number of days for each deduction is separately calculated and will display in each row under the Days column. The total of all deductions is accumulated and is deducted from the total laytime used (updates relevant row fields in both the Cargo and Cargo Port fields).
  2. To add an addition:
    1. Enter the date and time when the addition commenced in the row field under the From Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    2. Enter the date and time when the addition commenced in the row field under the From Date/Time column.
      Note: Enter date and time as ddmmyytttt, for example: September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
    3. Enter a negative percentage in the row field under the % column.
      Note: Negative percentage = Adding time.
      
      Example:
      
      Two of four cranes broke down - enter "-50%".<
    4. Enter the reason for the addition in the row field under Reason For Deduction.
      Note: Entered reason will display on a Laytime Statement - if printed
    5. Prorate checkbox: LEAVE UNCHECKED.
      Note: ONLY applicable with multiple cargoes.
    6. Repeat Steps 4kii 1-5 as applicable until all deductions occurring until laytime is completed has been added.
    7. Click Recalculate.
      Note: No calculations will be made until Recalculate is clicked - it is therefore possible to enter multiple additions without running a calculation, to wait until all additions are entered to click Recalculate and perform a single calculation for all or wait until all details for the entire laytime calculation is entered.
    8. The calculated number of days for each addition will display in each row under the Days column. Also, the total of all additions will be added to the total laytime used.
  3. Delete a Deduction/Addition:
    1. Click the deduction/addition row to be removed - it will highlight.
    2. Click Remove. A pop-up opens asking to confirm deletion.
    3. Click Yes. The pop-up will close and the selected row delete.
12. Repeat Steps 4k until all deductions/additions have been entered for all ports for all cargoes (as applicable as they occur).
13. In the Cargo field:
  1. Click the cargo to enter laytime complete data to - it will highlight and its port rotation display in the Cargo Ports field.
14. In the Cargo Ports field:
  1. Once laytime is complete, enter time and date for laytime completion in the port row field of the selected port under the Laytime Completed column (Cargo Port field).
    Note: Enter date and time as ddmmyytttt, for example: for September 17 2014, 08:00, type: "1709140800". This will display as "17.09.14 08:00".
15. Repeat Steps 4m-n (as applicable) until all laytime complete data have been entered for all ports for all cargoes (as occurs).
16. Review all entered details and click Recalculate.
  Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
17. The laytime calculation is refreshed and recalculated, updating the following fields (Charter Party tab):
  1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields):
    Note: The CP field show results for all cargoes accumulated results - as Cargo Match is used the total time for all cargoes with the same cargo match.
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
      Note: If despatch is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Demurrage field will go blank as the Cargo Match function is used.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
      Note: If demurrage is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Despatch field will go blank as the Cargo Match function is used.
    6. Rate Demurrage displays the manually entered demurrage rate.
    7. Rate Despatch displays the manually entered despatch rate.
    8. Demurrage displays the total accumulated incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage - field will be blank. Calculated and accumulated according to the manually entered demurrage rate in the CP row field and the total time on demurrage.
    9. Despatch displays the total accumulated incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch - field will be blank. Calculated and accumulated according to the manually entered despatch rate in the CP row field and the total time on despatch.
  2. In the Cargo field (accumulated from fields in the Cargo Port fields):
    Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo).
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
    6. Rate Demurrage changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
    7. Rate Despatch changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
    8. Demurrage displays total incurred demurrage amount (if any).
      If despatch is incurred – there is no demurrage - field will be blank. Calculated and accumulated according to the manually entered demurrage rate in the CP row field and the total time on demurrage.
    9. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch - field will be blank. Calculated and accumulated according to the manually entered despatch rate in the CP row field and the total time on despatch.
  3. In the Cargo Ports field for each port:
    Note: Displays results for per port and particular port.
    1. Laytime Expire populates in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    2. Used displays the laytime used, i.e. the difference between completed and commenced time.
    3. Allowed displays the laytime allowed.
    4. Deduct displays how much time was added/deducted.
    5. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
      Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
    6. Rate Demurrage changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
    7. Rate Despatch changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
    8. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank.The demurrage amount is calculated according to the demurrage rate and time on demurrage.
    9. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank.The despatch amount is calculated according to the despatch rate and time on despatch.
  4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
    1. Days: All deductions/additions recalculates and each row field displays the calculated number time (in days) each deduction/addition lasted.
18. The laytime calculation is complete for the cargoes. The data of the Cargo Ports fields Used, Allowed, Deduct, Time Demurrage, Time Despatch, Demurrage and Depatch fields will accumulate (separately) for each port to the corresponding fields of "their" respective cargo in the Cargo field. The same fields of each cargo accumulates to corresponding fields in the Charter Party field in the Charter Parties (XXX) tab.
  Note: Appropriate fields in the Voyage Estimate and Booking and Operations modules automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
  
  Example:

Top

Multiple Charter Parties (CP's), Multiple Cargoes (or Parcels)

- not using Reversible Terms or Prorate
- using Reversible Terms
- using Prorate

Multiple Charter Parties (CP's), Multiple Cargoes (or Parcels) - not using Reversible Terms or Prorate
1. Open applicable voyage, select initial relevant charter party and enter all laytime data as per Single Charter Party (CP), multiple cargoes (or parcels) - not using Reversible Terms or Prorate, Steps 1a-c (or Steps 1a-d - as Recalculate can be clicked at any time during a calculation).
2. In the Charter Party tab:
  1. Click the next charter party and enter details as per Single Charter Party (CP), multiple cargoes (or parcels) - not using Reversible Terms or Prorate, Steps 1a-c (or Steps 1a-d).
  2. Repeat Steps 1a-b until all data for all charter parties have been entered.
3. Click Recalculate.
  Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
4. The laytime calculations in each charter party are refreshed and recalculated, updating the following fields (Charter Party tab) in all Charter Parties SEPARATELY:
  Note: The CP field show results for all cargoes accumulated results.
  1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields):
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
    6. Demurrage displays the total accumulated incurred demurrage amount (if any).
      Note: Calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays the total accumulated incurred despatch amount (if any).
  2. In the Cargo field (accumulated from fields in the Cargo Port fields):
    Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo).
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
    6. Demurrage displays total incurred demurrage amount (if any).
      Note: Calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays total incurred despatch amount (if any).
      Note: The despatch amount is calculated and accumulated according to the despatch rate and time on despatch.
  3. In the Cargo Ports field for each port:
    Note: Displays results for per port and particular port.
    1. Laytime Expire populates in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    2. Used displays the laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
    3. Allowed displays the laytime allowed.
    4. Deduct displays how much time was added/deducted.
    5. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
      Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
    6. Rate Demurrage will show the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
    7. Rate Despatch will show the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
    8. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank.The demurrage amount is calculated according to the demurrage rate and time on demurrage. ALWAYS calculated separately for each port on calculations that are non-reversible, non-prorated and not cargo Matched.
    9. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank. The despatch amount is calculated according to the despatch rate and time on despatch. ALWAYS calculated separately for each port on calculations that are non-reversible, non-prorated and not cargo matched. Also, no rate is entered or despatch calculated for ports with "Free Despatch", i. e. ports that does not allow despatch (then check Free Despatch checkbox for applicable port/s).
  4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
    1. Days: All deductions/additions recalculates and each row field displays the calculated number time (in days) each deduction/addition lasted.
5. The laytime calculation is complete for all cargoes. The accumulated results of the multiple charter parties will display separately per charter party. The different charter party results DO NOT MIX on ANY level, in ANY field in non-reversible, non-prorated calculations (if reversible terms used - only applies "within" the respective charter parties, i.e. it is not possible to use reversible terms across CP's ("reverse across" CP's)).
  For each Charter Party: The data (for all ports) of the Cargo Ports fields Used, Allowed, Deduct, Time Demurrage, Time Despatch, Demurrage and Depatch fields will accumulate (separately) for each port to the corresponding fields of both the Cargo field and the Charter Party field in the Charter Parties (XXX) tab. As a result both demurrage and despatch is possible to incur in the Cargo and Charter Party field levels in non-reversible, non-prorated and non-Cargo Matched calculations.
  Note: Appropriate fields in the Voyage Estimate and Booking and Operations modules will also automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
Multiple Charter Parties (CP's), Multiple Cargoes (or Parcels) - using Reversible Terms
1. Open applicable voyage, select initial relevant charter party and enter all laytime data as per Single Charter Party (CP), multiple cargoes (or parcels) - using Reversible Terms, Step 2a-d (or Steps 1a-e - as Recalculate can be clicked at any time during a calculation).
2. In the Charter Party tab:
  1. Click the next charter party and enter details as per Single Charter Party (CP), multiple cargoes (or parcels) - using Reversible Terms, Step 2a-d (or Steps 1a-e - as Recalculate can be clicked at any time during a calculation).
3. Repeat Steps 2a-b until all data for all charter parties have been entered.
4. Click Recalculate.
  Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
5. The laytime calculations in each charter party are refreshed and recalculated, updating the following fields (Charter Party tab) in all Charter Parties SEPARATELY:
  Note: The CP field show results for all cargoes accumulated results.
  1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields - all cargoes):
    Note: The CP field show results for all cargoes accumulated results - yet "separate".
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
      Note: If despatch is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Demurrage field will go blank as reversible terms are used.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
      Note: If demurrage is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Despatch field will go blank as reversible terms are used.
    6. Demurrage displays the total accumulated incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage as reversible terms are used.The demurrage amount is calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays the total accumulated incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch as reversible terms are used. The despatch amount is calculated and accumulated according to the despatch rate and time on demurrage.
  2. In the Cargo field (accumulated from fields in the Cargo Port fields):
    Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo with total allowed laytime of all ports totalled and results applied accordingly).
    1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time, for each the cargo's ports listed in the Cargo Ports field.
    2. Allowed displays the accumulated laytime allowed.
    3. Deduct displays the accumulated time deducted/added.
    4. Time Demurrage displays the accumulated time incurred (if any) on demurrage for each cargo's ports.
      Note: If despatch is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Demurrage field will go blank as reversible terms are used.
    5. Time Despatch displays the accumulated time incurred (if any) despatch.
      Note: If demurrage is incurred (demurrage minus despatch plus/minus deductions/additions), the Time Despatch field will go blank as reversible terms are used.
    6. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage as reversible terms are used. The demurrage amount is calculated and accumulated according to the demurrage rate and time on demurrage.
    7. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch as reversible terms are used. The despatch amount is calculated and accumulated according to the despatch rate and time on despatch.
  3. In the Cargo Ports field for each port:
    Note: Displays results for per port and particular port.
    1. Laytime Expire will populate in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    2. Used displays the laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
    3. Allowed displays the laytime allowed.
    4. Deduct displays how much time was added/deducted.
    5. Laytime Expire will populate in case of demurrage, stating when allowed laytime actually ended.
      Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
    6. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
      Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
    7. Rate Demurrage will go blank as reversible terms are used.
    8. Rate Despatch will go blank as reversible terms are used.
    9. Demurrage displays total incurred demurrage amount (if any).
      Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank.
    10. Despatch displays total incurred despatch amount (if any).
      Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank.
  4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
    1. Days: All deductions/additions recalculates and each row field displays the calculated number time (in days) each deduction/addition lasted.
6. The laytime calculation is complete for all cargoes. The accumulated results of the multiple charter parties will display separately per charter party. The different charter party results DO NOT MIX on ANY level, in ANY field in calculations where reversible terms are used, i.e. it is not possible to use reversible terms across CP's ("reverse across" CP's).
  For each Charter Party: If the reversible terms are used for all cargoes, then the total laytime allowed for all ports will total per cargo and accumulate to corresponding cargo in the Cargo field respectively, i.e. two main laytime calculations. The data (for all ports) of the Cargo Ports fields Used, Allowed, Deduct, Time Demurrage, Time Despatch, Demurrage and Depatch fields will accumulate (separately) for each port to the corresponding fields of the corresponding cargoes in the Cargo field. The total laytime allowed for the cargoes will not mix. As a result both demurrage and despatch is possible to incur in the Cargo and Charter Party field levels. The total of the demurrage and despatch per cargo, if incurred, will show EITHER OR, and will be accumulated separately and displayed in the corresponding fields in the charter party row (Charter Party field). If both demurrage and despatch displays it is becasue the data is retrieved from different cargoes.
  Note: Appropriate fields in the Voyage Estimate and Booking and Operations modules automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
Multiple Charter Parties (CP's), Multiple Cargoes (or Parcels) - using Prorate
Open applicable voyage, select initial relevant charter party and enter all laytime data for the selected charter party as per Multiple Charter Parties (CP), multiple cargoes (or parcels) - using Prorate, Steps 3a-t.
In the Charter Party tab:
1. Click the next charter party to include in an across charter parties prorated calculation and enter details as per Multiple Charter Parties (CP), multiple cargoes (or parcels) - using Prorate, Steps 3a-t.
Repeat Steps xx-xx until all data for all charter parties to be included have been entered.
Review all entered details and click Recalculate.
Note: No calculations will be made until Recalculate is clicked, yet it can be clicked at any given time while entering data, for example, after entering data for one port or cargo or after entering deductions/additions - or wait until all details for the entire laytime calculation is entered. The calculation will refresh and recalculate to that point the most updated figures. However, the recalculate function will automatically be performed upon closing the Laytime Calculations module.
The laytime calculation is refreshed and recalculated, updating the following fields:
1. In the Charter Party field (accumulated from fields in the Cargo- and Cargo Port fields):
  Note: The CP field show results for all cargoes accumulated results.
  1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
  2. Allowed displays the accumulated laytime allowed.
  3. Deduct displays the accumulated time deducted/added.
  4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
    Note: Displays time incurred if more than prorated time allowed.
  5. Time Despatch displays the accumulated time incurred (if any) despatch.
    Note: Displays time incurred if more than prorated time allowed.
  6. Demurrage displays the total accumulated incurred demurrage amount (if any).
    Note: Displays time incurred if more than prorated time allowed.
  7. Despatch displays the total accumulated incurred despatch amount (if any).
    Note: Displays time incurred if more than prorated time allowed.a-ta-t
2. In the Cargo field (accumulated from fields in the Cargo Port fields):
  Note: Displays results for per cargo accumulated results (i.e. all results for the ports of each cargo).
  1. Used displays the accumulated laytime used, i.e. the difference between completed and commenced time.
  2. Allowed displays the accumulated laytime allowed.
  3. Deduct displays the accumulated time deducted/added.
  4. Time Demurrage displays the accumulated time incurred (if any) on demurrage.
  5. Time Despatch displays the accumulated time incurred (if any) despatch.
  6. Rate Demurrage changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
  7. Rate Despatch changes from the rate automatically retrieved from the Voyage Estimate/Booking and Operations modules to the manually entered demurrage rate in the Charter Party field.
  8. Demurrage displays total incurred demurrage amount (if any).
    Note: If despatch is incurred – there is no despatch in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port). Calculated and accumulated according to the manually entered demurrage rate in the CP row field and the total time on demurrage.
  9. Despatch displays total incurred despatch amount (if any).
    Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port). The despatch amount is calculated according to the despatch rate and time on despatch.
3. In the Cargo Ports field for each port:
  Note: Displays results for per port and particular port.
  1. Laytime Commenced will change from the laytime start time and date of the cargo at that port to display the earliest laytime start date and time of all cargoes being prorated at the selected port.
  2. Laytime Completed will change from the laytime end time and date of the cargo at that port to display the latest laytime end date and time of all cargoes being prorated at the selected port.
  3. Laytime Expire will populate in case of demurrage at a particular port, stating when allowed laytime actually ended - is otherwise blank
    Note: Actual laytime ended date will show in all ports when using reversible terms, not just in the port it occurred. For information purposes only.
  4. % (percentage sign): Displays the prorated total laytime allowed shared between two or more cargoes that of to different charter parties at a particular port (the total shared laytime of all cargoes having Prorate checked at the same port, irrelevant of charter party, as proration across charter parties is possible).
    Note: Proration can occur across charter parties as long as matching ports have Prorate checked in the different cargoes. The full 100% of the laytime of all the cargoes, irrespective of charter party, with ports to be prorated with each other is added up and then divided with the number of cargoes with the prorate box ticked. Each cargo is prorated based on the amount of each charterer’s cargo in relation to the total cargo to be handled. The different charter parties need not have the same charterer (no communication) for proration to be used. For example, the usage of proration across charter parties is expected for tankers, however not for bulk vessels.
  5. Used displays the laytime used, i.e. the difference between completed and commenced time (and the total of all deductions).
  6. Allowed displays the laytime allowed.
  7. Deduct displays the accumulated and prorated deductions/additions of the prorated cargoes (and ports), as applicable.
  8. Time on Demurrage displays the amount of time/per port incurred (if any) on demurrage or despatch (displays as a negative number).
    Note: For each port for a particular cargo time on demurrage or despatch is calculated. The figures are automatically accumulated to, and display in, the Cargo field (Time Demurrage or Time Despatch columns as applicable).Time on Demurrage/Despatch calculation: Laytime Allowed minus Laytime Used plus/minus the total of all deductions and additions (plus if deductions minus additions equals remaining deductions, minus if there are remaining additions).
  9. Rate Demurrage will display the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
  10. Rate Despatch will display the originally entered rate retrieved from the Voyage Estimate or Booking and Operations modules (unless manually overridden).
  11. Demurrage displays total incurred demurrage amount (if any).
    Note: If despatch is incurred – there is no demurrage in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port).The demurrage amount is calculated according to the demurrage rate and time on demurrage. If proration is used - w
  12. Despatch displays total incurred despatch amount (if any).
    Note: If demurrage is incurred – there is no despatch in the Cargo Ports field - field will be blank (for cargoes using proration at a particular port).The despatch amount is calculated according to the despatch rate and time on despatch.
4. In the Deductions/Additions -Port Call XXX (Parcels -) field:
  1. Days: All deductions/additions recalculates and each row field of each port included in the proration will display the calculated time "all deductions of all prorated cargoes at a particular port divided with the number of ports prorated" (in days).
The laytime calculation is complete.
Note: Proration can occur across charter parties as long as matching ports have Prorate checked in the different cargoes. The full 100% of the laytime of all the cargoes, irrespective of charter party, with ports to be prorated with each other is added up and then divided with the number of cargoes with the prorate box ticked. Each cargo is prorated based on the amount of each charterer’s cargo in relation to the total cargo to be handled. For each port, deductions will also be prorated, as will the calculation of demurrage/despatch. Appropriate fields in the Voyage Estimate and Booking and Operations modules will also automatically update with the Laytime Calculations module each time the calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.

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Long Description

Single Charter Party (CP), Multiple Cargoes (or Parcels)

Multiple Charter Parties (CP's), Multiple Cargoes (or Parcels)

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