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Short Description

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    Locating the Port Call to be Up
    dated in Dataloy VMS
    As the Dataloy VMS schedule is not accessible to offline vessels, the system relies on information in the reported data to locate the correct port call - i.e. the vessel and the report date. Different rules apply depending on report type:
    1.  Arrival, Noon and In Port Report
      1.  Vessel reporting will search through port calls and locate the first port call where the departure date is after the report date.
        Note: Redelivery ports and the straits Torres, Bosporus and Maggelan are excluded.
    2. Departure Report
      1. Vessel reporting will search through port calls and locate the first port call where the departure date is after the report date. The system will choose this port call as the next arrival port.
      2. The vessel reporting will select the previous port call as the departure port. If Departure Fixed is set for this port, the system will move to the next port for both the departure and arrival ports. If Departure fixed is not set for the previous port, the vessel reporting will go backwards to the first port call where Departure Fixed is not set.
        Note: Redelivery ports and the straits Torres, Bosporus and Maggelan are excluded.
    3. Multiple Port Calls for the Same Port, Registered in Dataloy
      1. Rule for vessel report updating when there are multiple port calls to the same port after each other
        1. Arrival, Noon and In Port Report will update the first port call.
        2. Departure Report will update the last port call.

          Info

          ETA and ETB are set as fixed in the Dataloy VMS when the entered date is in the past. ETD is set as fixed - only for the Departure Report.

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    Field Validation
    1. Grey check mark appears: Indicates field is mandatory.
    2. Green check mark appears: Indicates field is validated.



    3.  The Submit button activates once all fields are validated (i.e. have green check marks).

      Info
      • Logical date check exists for ETA, ETB and ETD. A report will be invalid and impossible to send if the ETB is entered as a date preceding the ETA.

      • Noon Reports: The Daily Net Fresh Water Consumption section allows for negative numbers.
        Note: Negative numbers indicates higher water production than consumption. 

       
      Example of validated and not validated fields:



       


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    Data from Previous Report
    Data from a previous report will appear in the Previous Report column. This previous value can be copied into the current report.
    Note: Cookies must be enabled for this function.
     

     

     
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    Submit Report
    The Submit button activates once all fields are validated (i.e. have green check marks). Click to submit report. A pre-filled in e-mail will open in the the default mail client. DO NOT CHANGE THE CONTENTS OF THIS E-MAIL. It should be sent as is.
    Note: If the e-mail client automatically adds text to the mail body, for example a signature, DO NOT remove it. This type of addition is acceptable. Size of mail including mail headers is about 5kb.

    Example: 



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    Receiveing Mail in Dataloy VRS
    Mail is checked by the server every 30 minutes.
    Note: During a test phase this interval is 15 minutes.

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    Confirmation and Error Mail
    Once a report has been inserted in Dataloy VMS, an e-mail can be sent to the Voyage Operator. This e-mail contains an overview of the data submitted from the vessel in a readable format. Note: If a report fails to be inserted an e-mail will be sent to a fixed e-mail address. If  the VMS located the port call before the report failed an error e-mail will also be sent to the Voyage Operator.To enable mail to be sent to the Voyage Operator, an e-mail address must first be added on user level.

    Example:

    Vessel: Vessel 1
    Departure Port: BERGEN
    Report Date Local Time: Wed Oct 24 00:00:00 CEST 2012
    Departure Time: Fri Oct 26 22:00:00 CEST 2012
    Next Port: OSLO
    Estimated Time of Arrival: Fri Oct 26 03:00:00 CEST 2012
    etc..

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    Failing Report
    Failing reports must be corrected and resent from the vessel (overview of ossible error messages: Vessel Report is Failing - Error Messages).

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Locating the Report in Dataloy VMS

In the VMS the vessel report  can be found in the Vessel Report Browser (where it can be edited) and in the Port Call Browser > Vessel Reports tab (Read-Only).

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Fields that will be Updated in Dataloy VMS

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    Noon Report

    Noon ReportDataloy VMS
    Vessel NameUsed to locate the port call in Dataloy VMS.
    Position latitudeInserted to position report.
    Position LongitudeInserted to position report.
    Next Port

    When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS.
    If these do not match an e-mail will be sent to the operator and the report will not be inserted.

    Report Date Local TimeUsed to locate the port call in Dataloy.
    Estimated Time of ArrivalUpdates ETA.
    Estimated Time of Berting (Optional)Updates ETB
    Estimated Time of Departure (Optional)Updates ETD
    True CourseInserted to position report.
    Distance Sailed Since Last ReportInserted to position report.
    Hours in Service Since Last ReportInserted to position report.
    Distance To GoInserted to position report.
    Speed Made GoodInserted to position report.
    Wind DirectionInserted to position report.
    Wind ForceInserted to position report.
    Sea DirectionInserted to position report.
    Sea StateInserted to position report.
    Main Engine RPM Since Last ReportInserted to position report.
    Daily Fuel Oil consumptionInserted to position report.
    Daily Diesel Oil consumptionInserted to position report.
    Daily Fuel Oil Low Sulphur consumptionInserted to position report.
    Daily Diesel Oil Low Sulphur consumptionInserted to position report.
    Daily Net Fresh Water consumptionInserted to position report.
    Fuel Oil remaining on boardInserted to position report.
    Diesel Oil remaining on boardInserted to position report.
    Fuel Oil Low Sulphur remaining on boardInserted to position report.
    Diesel Oil Low Sulphur remaining on boardInserted to position report.
    Fresh Water remaining on boardInserted to position report.
    RemarkInserted as remark to position report.

     

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    Arrival Report

    Arrival ReportDataloy VMS
    Vessel NameUsed to locate the port call in Dataloy VMS.
    PortWhen a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS.
    If these do not match an e-mail will be sent to the operator and the report will not be inserted.
    Report Date Local TimeUsed to locate the port call in Dataloy VMS.
    Time of ArrivalUpdates ETA.
    Time of Berthing (Estimated if anchoring)Updates ETB.
    Estimated Time of DepartureUpdates ETD.
    Total Distance Sailed Since DepartureUpdates Miles.
    Hours in Service Since Last ReportInserted to position report.
    Hours Stoppages Since Last ReportUpdates days stoppages  (under the Perfomance tab in Booking and Operations).
    Speed Made Good Since Last ReportInserted to position report.
    Draft AftInserted to position report.
    Draft ForwardInserted to position report.
    Daily Fuel Oil consumptionInserted to position report.
    Daily Diesel Oil consumptionInserted to position report.
    Daily Fuel Oil Low Sulphur consumptionInserted to position report.
    Daily Diesel Oil Low Sulphur consumptionInserted to position report.
    Daily Net Fresh Water consumptionInserted to position report.
    Fuel Oil remaining on boardUpdates Fuel Oil ROB arrival.
    Diesel Oil remaining on boardUpdates Diesel Oil ROB arrival.
    Fuel Oil Low Sulphur remaining on boardUpdates Fuel Oil Low Sulphur ROB arrival.
    Diesel Oil Low Sulphur remaining on boardUpdates Diesel Oil Low Sulphur ROB arrival.
    Fresh Water remaining on boardInserted to position report.
    RemarkInserted as remark to position report.

     

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    In Port Report

    In Port ReportDataloy VMS
    Vessel NameUsed to locate the port call in Dataloy VMS.
    Port

    When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS.
    If these do not match an e-mail will be sent to the operator and the report will not be inserted.

    Report Date Local TimeUsed to locate the port call in Dataloy VMS.
    Estimated Time of DepartureUpdates ETD.
    Hours in ServiceInserted to position report.
    WeatherInserted to position report.
    Wind DirectionInserted to position report.
    Average Wind ForceInserted to position report.
    RemarkInserted as remark to position report.


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    Departure Report

    Departure ReportDataloy VMS
    Vessel NameUsed to locate the port call in Dataloy VMS.
    Departure Port

    When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS.
    If these do not match an e-mail will be sent to the operator and the report will not be inserted.

    Report Date Local TimeUsed to locate the port call in Dataloy VMS.
    Departure TimeUpdates ETD.
    Next Port

    When a port call is located based on vessel and report date, Dataloy VMS checks the reported port against the port in Dataloy VMS.
    If these do not match an e-mail will be sent to the operator and the report will not be inserted.

    Estimated Time of ArrivalUpdates ETA for next port call.
    Distance To Next PortInserted to position report.
    Draft AftInserted to position report.
    Draft ForwardInserted to position report.
    Fuel Oil remaining on boardUpdates Fuel Oil ROB departure.
    Diesel Oil remaining on boardUpdates Diesel Oil ROB departure.
    Fuel Oil Low Sulphur remaining on boardUpdates Fuel Oil Low Sulphur ROB departure.
    Diesel Oil Low Sulphur remaining on boardUpdates Diesel Oil Low Sulphur ROB departure.
    Fresh Water remaining on boardInserted to position report.

    Bunkered Fuel Oil
    Input exact figure according to the BDR

    Updates Fuel Oil bunkered for departure port call.

    Bunkered Fuel Oil Low Sulphur
    Input exact figure according to the BDR

    Updates Fuel Oil Low Sulphur bunkered for departure port call.

    Bunkered Diesel Oil
    Input exact figure according to the BDR

    Updates Diesel Oil bunkered for departure port call.

    Bunkered Diesel Oil Low Sulphur
    Input exact figure according to the BDR

    Updates Diesel Oil Low Sulphur bunkered for departure port call.
    RemarkInserted as remark to position report.

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Straits

Three straits may appear in the Dataloy VMS schedule: Torres, Bosporus and Maggelan. These will appear because expenses may arise. Dataloy Vessel Reporting do not consider these straits but moves to the next port call. Vessels should therefore report the port following the Torres, Bosporus and Maggelan straits. 

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Report Generator

The Report Generator collects necessary master data and customer specific fields to avoid the need for manual changes and/or having one report version/customer.
     1.  Master Data
     2.  Customer Specific Fields
 

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    Master Data
    Master Data in report:  
         a.  Vessel

         b.  Port
        
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      Vessel
      If a report requires a new vessel i must be added in the Vessel Administration module. The report must thereafter be generated and distributed to the vessel
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      Port
      If a new port is needed in the report, contact Dataloy. Dataloy will add the port to the system. Once the port is added the report must be generated and distributed to relevant vessel.

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    Customer Specific Fields
    New fields can be added as an event,remark and/or Dataloy can add a database field (which becomes available for all customers of vessel reporting). A customer specific field structure can be setup in the client's database and added to the report when running the report generator. Events are available in the Laytime Calculations module and Remarks in the Position Report module (as remarks on the position report).

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Requirements

Client Requirements:

  1. Cookies must be enabled for the report to show data from a previous report.
  2. If data from the last report is stored in the form fields, this must be disabled in the browser.
  3. Javascript must be enabled.
  4. Applicable browsers:
    1. Internet Explorer 8 and above.
    2. Firefox
    3. Chrome (does not support data from a previous report)
    4. Safari
  5. E-mail client: A default e-mail client must be set. Most e-mail clients are supported, for example: Outlook, Outlook Express and Thunderbird. Lotus Notes mail is partly supported.
  6. E-mail address: An e-mail address for receiving vessel reports will be setup by Dataloy Systems.

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Opening the Report in Internet Explorer 8

  1. Open the Dataloy Vessel Report Client file provided by relevant Operator.

    Using Internet Explorer, the following will display:



  2. Click the yellow information bar and select Allow Blocked Content from the drop-down menu.



     
  3. A pop-up requesting confirmation to run the file's active content will open. Click Yes.


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Getting Started

The Vessel Reporting System - Offline (VRC) must be set up by Dataloy  Systems in a client test environment. The set-up has a one time fee covering the set-up in both test and production environments.  

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Test Phase

A test phase is recommended following the Dataloy Offline Vessel Report System system set-up to ensure that it meets all customer needs. Dataloy will setup a vessel reporting test environment and refresh the test database with production data. It is important that the test database has an updated schedule when testing commences. A default e-mail address for vessel reporting must be provided and what web browser/s is/are used. While testing it is possible to trigger the mailpoller manually by going to http://[ip]:[port]/testclient/mailPoller (IP and Port will vary from system to system), login with your username and password and click "Run VRS Mail Poller". Note: Using a vessel image test system for testing is a preferred option.

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  1. Select vessels to use when testing. The vessels should already be reporting by e-mail.
  2. A test user onshore collects the vessels’ reports and inserts them into the Offline Vessel Reporting System.
  3. The Offline Vessel Reporting System is run and checked if it meets all needs.
  4. If all needs are met - provide the Offline Vessel Reporting System to a minimum of one more of the partaking vessels.
  5. Run the same test again on board the vessel. This will update the test system.
  6. Ensure all needs are met.
  7. Once testing is complete – contact Dataloy to setup the Offline Vessel Reporting System in production.

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Test Report

 To view and test available test report: Download and unzip the file to start testing the report: dataloy_offline_test_report.zip.
Note: Data will not be updated in Dataloy VMS before the server is configured to receive vessel reports.

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