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To Create an Unallocated Voyage (Time Charter Out ) using Voyage Estimate

1. Create a new time charter out och copy an existing one to be scheduled as an unallocated voyage by following the step-by-step instructions at To Create a Time Charter Out Calculation/Estimate, Steps 1-8  . 
2. 1. Leave the LayCan fields applicable cargo blank in the Cargoes field (for duplicated voyages: delete any existing LayCan dates).
      
      Example:
      
      
      
      
   2. Go to the Voyage menu and from the drop-down select Schedule > Unallocated Voyage....
      
      
      
      
   3. The Freeze Voyage - Check These Values Before Proceeding pop-up will open.
      
      Example:
      
      
      
      
   4. Fill in the fields as follows (as applicable):
   5. Enter either
      1. the name of the company responsible for the voyage under Company Name (MANDATROY) or  
      2. click the Triple Dot Selector next to the field. A pop-up with a list of input values will open. Select field and click OK. 
         
         
         
         
   6. The name of the business unit responsible for the voyage (MANDATROY) under Business Unit Name. 
   7. Enter the name of the pool responsible for the voyage (if applicable) under Pool Name.
   8. Enter applicable trade route under Trade/Pattern.
   9. Enter the name of the person responsible for the voyage under under Responsible Charterer.
   10. Enter the name of the person responsible for operating the voyage under Responsible Operator.
   11. Enter the number of days that compose the demurrage timebar (if any) under Demurrage Timebar.
   12. Enter either 
       
       1. the charter party (CP) date under CP Dat or
       2. click the Triple Dot Selector next to the field. A pop-up with a calendar will open. Select date and click OK.
          
          
          
          
   13. The Last Voyage for current CP will always by default be disabled when creating an unallocated voyage charter voyage.
   14. Enter the vessel earning point under Vessel Earning Point.
       Note: ONLY used to override if the vessel used in the voyage calculation has a different vessel earning point than the intended vessel for the voyage.
       
   15. The Vessel IMO No field displays a vessel's IMO number. It will always by defualt be disabled - i.e. freezeing a voyage without it is possible. To enable - please contact Dataloy.
       Note: Depending on system configuration on mandatory IMO number, if a vessel does not have an IMO number an error message will display and an IMO should be set in the Vessel Administration module. The functionality for disabling freezing a voyage if a vessel does not have an IMO number is by default disabled. To enable - contact Dataloy Support.
   16. The Internal Relet section  - leave blank.
       Note: Disabled by default. ONLY activates if the voyage is performed by a Time Charter (TC) In vessel AND the selected business unit in the freeze picture is other than business unit in the time charter (TC) contract. 
   17. Enter the index against which the voyage will be measured (or benchmarked) under TC Benchmark Index.  
   18. Enter the percentage of the index a voyage is benchmarked against under Percent.
       Note: Defaults to 100%.
   19. Enter applicable Payment terms (if any).
       Note: Any entered payment in a COA linked to the calculation or any default payment terms added via the Charterer (Business Partners module) will automatically display.
       1. To enter a Payment term, for each cargo:
          
          1. Fill in the row fields as follows: If multiple payment terms, enter in per cent the amount to be paid under the first payment term under %.
             Note: If a single payment term - enter 100.
          2. Enter applicable payment term under Payment Term.
          3. Enter applicable baseline term under Baseline Term.
          4. If multiple payment terms, shows in per cent the amount to be paid under the second payment term under %.
             Note: If a single payment term - will show 0.
       2. If a second payment term - enter the second payment term under Payment Term 2.
       3. If a second payment term - enter the second baseline term under Baseline Term 2.
          
   20. Click Proceed. The pop-up will close. A message pop-up will open advising that scheduling the voyage has succeded. Click OK.
   • The pop-up will close and the voyage calculation will automatically move to the Booking and Operations module becoming an Unallocated Voyage (i.e. a planned, and often contracted voyage, that has yet to be assigned a vessel, listed under Booking and Operations > Vessel List Tab > Unallocated). The voyage status indicator of the voyage estimate changes from solid green to purple
     Note: The voyage status indicator in the Voyage Estimate module changes from solid green to “T with purple background" (also referred to as “TCalc” ).
3. Create a new voyage charter och copy an existing voyage to be scheduled as an unallocated voyage by following the step-by-step instructions at To Create a Voyage Charter Calculation/Estimate, Steps 1-8.
   2.Leave the LayCan fields applicable cargo blank in the Cargoes field (for duplicated voyages: delete any existing LayCan dates).
   Example:
   
   3.Go to the Voyage menu and from the drop-down select Schedule > Unallocated Voyage....
   
   4.The Freeze Voyage - Check These Values Before Proceeding pop-up will open.
   Example:
   
   5.Fill in the fields as follows (as applicable):
   a.Enter eitheri.the name of the company responsible for the voyage under Company Name (MANDATROY) or 
   ii.click the Triple Dot Selector next to the field. A pop-up with a list of input values will open. Select field and click OK.
   a.The name of the business unit responsible for the voyage (MANDATROY) under Business Unit Name.
   b.Enter the name of the pool responsible for the voyage (if applicable) under Pool Name.
   c.Enter applicable trade route under Trade/Pattern.
   d.Enter the name of the person responsible for the voyage under under Responsible Charterer.
   e.Enter the name of the person responsible for operating the voyage under Responsible Operator.
   f.Enter the number of days that compose the demurrage timebar (if any) under Demurrage Timebar.
   g.Enter either
   i.the charter party (CP) date under CP Dat or
   ii.click the Triple Dot Selector next to the field. A pop-up with a calendar will open. Select date and click OK.
   h.The Last Voyage for current CP will always by default be disabled when creating an unallocated voyage charter voyage.
   i.Enter the vessel earning point under Vessel Earning Point.
   Note: ONLY used to override if the vessel used in the voyage calculation has a different vessel earning point than the intended vessel for the voyage.
   j.The Vessel IMO No field displays a vessel's IMO number. It will always by defualt be disabled - i.e. freezeing a voyage without it is possible. To enable - please contact Dataloy.
   Note: Depending on system configuration on mandatory IMO number, if a vessel does not have an IMO number an error message will display and an IMO should be set in the Vessel Administration module. The functionality for disabling freezing a voyage if a vessel does not have an IMO number is by default disabled. To enable - contact Dataloy Support.
   k.The Internal Relet section  - leave blank.
   Note: Disabled by default. ONLY activates if the voyage is performed by a Time Charter (TC) In vessel AND the selected business unit in the freeze picture is other than business unit in the time charter (TC) contract.
   l.Enter the index against which the voyage will be measured (or benchmarked) under TC Benchmark Index. 
   m.Enter the percentage of the index a voyage is benchmarked against under Percent.
   Note: Defaults to 100%.
   n.Enter applicable Payment terms (if any).
   Note: Any entered payment in a COA linked to the calculation or any default payment terms added via the Charterer (Business Partners module) will automatically display.i.To enter a Payment term, for each cargo:
   1.Fill in the row fields as follows: If multiple payment terms, enter in per cent the amount to be paid under the first payment term under %.
   Note: If a single payment term - enter 100.
   2.Enter applicable payment term under Payment Term.
   3.Enter applicable baseline term under Baseline Term.
   4.If multiple payment terms, shows in per cent the amount to be paid under the second payment term under %.
   Note: If a single payment term - will show 0.
   ii.If a second payment term - enter the second payment term under Payment Term 2.
   iii.If a second payment term - enter the second baseline term under Baseline Term 2.
   7.Click Proceed. The pop-up will close. A message pop-up will open advising that scheduling the voyage has succeded. Click OK.
   8.The pop-up will close and the voyage calculation will automatically move to the Booking and Operations module becoming an Unallocated Voyage (i.e. a planned, and often contracted voyage, that has yet to be assigned a vessel, listed under Booking and Operations > Vessel List Tab > Unallocated). The voyage status indicator of the voyage estimate changes from solid green to purple
   Note: The voyage status indicator in the Voyage Estimate module changes from solid green to “T with purple background" (also referred to as “TCalc” ).
   
   

1. Go to Modules > Voyage Estimate
2. Locate the voyage you want to Schedule as a new Unallocated voyage or create New Voyage Charter/Time Charter Out
3. Fill in all the necessary information
4. Go to Voyage > Schedule > Unallocated Voyage