Appoint, Update, Cancel Port Call

Short Description

Appointing, updating and cancelling port calls are part of the Disbursement Account (DA) process and can only be performed in the Booking and Operations module of Dataloy VMS. Appointing a port call is the initial step of the process.

When a port call appointment is made information, such as the port calls’ unique ID, what voyage, vessel ID, agent information, etc., is sent from Dataloy VMS to applicable agency system. The purpose is to associate port costs to the correct port call. Each port call has a unique ID (linked to port) which tells which port call a cost belongs to.

If new or additional data needs to be sent regarding a port call, an update can be made. A port call appointment can also be cancelled.

Chapter Contents:

Long Description

To appoint port call

1. Go to Modules > Booking and Operations > Booking and Operations. The Booking and Operations window will open.
2. Select applicable vessel and voyage. The route with port calls will open in the lower section of the screen.
   
   Example:
   
   Ocean Carrier
   
   
   

3. In the Port Rotation - Cost tab enter applicable agent in applicable port call row field in the Agent column.
   Note: An agent MUST be set BEFORE appointing a port call.
   
   Example:
   
   Ocean Carrier
   
   
   

4. In the Port Rotation - Schedule tab click the port call to be appointed - it will highlight.
5. Right-click and in the menu that opens go to Agency System > Appoint Port Call.
   
   Example:
   
   Ocean Carrier
   
   
   

6. Selecting Agent Type applies to S5 integrations ONLY. All other integrations: go to Step 7.

   1. S5 Integrations:
      1. The Agent Type pop-up will open and from the drop-down menu select applicable agent type.
         
         Example:
         
         
         
         
      2. Click OK. The pop-up will close and another open requesting confirmation of appointment.
      3. Click Yes. The pop-up will close.
7. The port call information is sent to applicable agency system and in the Port Call Browser module the port call's status will change from Not Sent to Sent in the Agency Appointment Status column.
   
   Example:
   
   Ocean Carrier
   
   
   
8. Once the appointment has been validated by the agency system an acknowledgement will be sent to Dataloy VMS. Once received, the port call's status will change to Appointed.
9. To continue with the DA process - go to the Receive DA Data page.

To update port call

1. Go to Modules > Booking and Operations > Booking and Operations. The Booking and Operations window will open.
2. Select applicable vessel and voyage. The route with port calls will open in the lower section of the screen.
3. Specify Agent:
   1. If an agent is already specified in the Port Rotation - Cost tab: go to Step 4.
   2. If no agent is specified:
      1. Go to the Port Rotation - Cost tab.
      2. Enter applicable agent in applicable port call row field in the Agent column.
         Note: An agent MUST be set BEFORE appointing a port call.
4. In the Port Rotation - Schedule tab click the port call to be updated - it will highlight.
5. Right-click and in the menu that opens go to Agency System > Update Port Call.
   
   Example:
   
   Ocean Carrier
   
   
   
6. Selecting Agent Type applies to S5 integrations ONLY. All other integrations: go to Step 7. 
   1. S5 Integrations:
      1. The Agent Type pop-up will open and from the drop-down menu select applicable agent type.
         
         Example:
         
         
         
         
         
      2. Click OK. The pop-up will close and another open requesting confirmation of updated appointment.
      3. Click Yes. The pop-up will close.
7. Click Yes. The pop-up will close and the port call update is sent to applicable agency system and in the Port Call Browser module the port call's status will change from Appointed to Update Sent in the Agency Appointment Status column.
8. Once the update has been validated by the agency system an acknowledgement will be sent to Dataloy VMS. Once received, the port call's status will change to Updated.

9. To continue with the DA process - go to the Receive DA Data page.

To cancel port call

1. Go to Modules > Booking and Operations > Booking and Operations. The Booking and Operations window will open.
2. Select applicable vessel and voyage. The route with port calls will open in the lower section of the screen.
3. In the Port Rotation tab click the port call to be cancelled - it will highlight.
4. Right-click and in the menu that opens go to Agency System > Cancel Port Call.
   
   Example:
   
   Ocean Carrier
   
   
   
5. Selecting Agent Type applies to S5 integrations ONLY. All other integrations: go to Step 7.
   1. S5 Integrations:
      1. The Agent Type pop-up will open and from the drop-down menu select applicable agent type.
         
         Example:
         
         
         
         
6. 1. 1. Click OK. The pop-up will close and another open requesting confirmation of cancellation.
      2. Click Yes. The pop-up will close.
7. The port call cancellation is sent to applicable agency system and in the Port Call Browser module the port call's status will change from Appointed to Cancellation Sent in the Agency Appointment Status column.
8. Once the cancellation has been validated by the agency system an acknowledgement will be sent to Dataloy VMS. Once received, the port call's status will change to Cancelled.
9. To continue with the DA process - go to the Receive DA Data page.

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