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Short Description

RESTRICTED - IN PROGRESS -

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Sends info of port call with unique ID to agency system, ex what voyage, vessel ID , agentselect the row with the poet call tio appoint (it will highlight) Agency System and from teh aAgency System menu select Appoint...Chapter Contents: Table of ContentsminLevel6absoluteURLtruetypeflat

Long Description

To appoint port call

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To update port call

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The Disbursement Account process

1. Appoint port calls by following the step-by-step instructions on the Appoint, Update, Cancel Port Call page.
   
   
2. Go to Modules > Booking and Operations > Port Call Browser. The Port Call Browser window will open.
   
   
3. Once a port call appointment has been validated by applicable agency system and an acknowledgement has been received by Dataloy VMS the port call's status port call's status will change from Sent  to Appointed in the Agency Appointment Status column.
   
4. Once the update has been validated by the agency system an acknowledgement will be sent to Dataloy VMS and the port call's status will change to Updated.
5. To continue XXXX process - return to the Agency Integration Process page.

To cancel port call

1. Go to Modules > Booking and Operations > Booking and Operations. The Booking and Operations window will open.
2. Select applicable vessel and voyage. The route with port calls will appear in the lower section of the screen.
3. In the Port Rotation tab click the port call to be updated - it will highlight.
Right-click and i the the menu that appears go to Agency System > Cancel Port Call.
Example: Clipper Golfito
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The Agent Type pop-up will appear and from the drop-down menu choose applicable agent type.
Example:
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4. Click OK. The pop-up will vanish and another appear requesting confirmation of update.
5. Click Yes. The pop-up will vanish and the port call update is sent to applicable agency system and in the Port Call Browser module the port call's status will change from Appointed to Sent in the Agency Appointment Status column.
6. Once the update has been validated by the agency system an acknowledgement will be sent to Dataloy VMS and the port call's status will change to Updated.
7. To continue XXXX process - return to the Agency Integration Process page.Verify actuals to ensure they have been transferred correctly and run and verify accruals by following the step-by-step instructions on the Accruals page.
   
   
8. To further the accounting period closing process -
   1. run internal allocations (if applicable) by following the step-by-step instructions on the Internal Allocations page.
   2. run bunker stock adjustments (if applicable) by following the step-by-step instructions on the Bunker Stock Adjustments page.
   3. run running and overhead costs (if applicable) by following the step-by-step instructions on the Running and Overhead Cost page.

    

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