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RESTRICTED - IN PROGRESS -
The ... module only place can be done booking an operations. Associate port cost to correct port call
Each port has ID (linked to port) – to tell which port the cost belongs to.
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Short Description
Receiving DA data is the second step of the Disbursement Account process and covers the import of port call costs into Dataloy .
Sends info of port call with unique ID to agency system, ex what voyage, vessel ID , agentselect the row with the poet call tio appoint (it will highlight) Agency System and from teh aAgency System menu select Appoint...
Long Description
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VMS, electronically receiving the estimated and actual port cost from the applicable agency system. The data can be sent in stages, preliminary, revised, final and supplementary data, and once imported appear as rows in the Port Call Browser (Port Cost tab). Dataloy VMS automatically updates the total cost of the port, voyage and results with the most updated data which also appears under Pending in the Post Fixture Modules.
Long Description
Recieve DA Data
- Go to
Modules > Booking and Operations > Port Call Browser.The Port Call Browser window will openopens.
Note: Once a port call appointment has been validated by applicable agency system and an acknowledgement has been received by Dataloy VMS the port call's status port call's status will change from Sent to Appointed in the Agency Appointment Status column.
Verify actuals to ensure they have been transferred correctly and run and verify accruals by following the step-by-step instructions on the Accruals page. - To further the accounting period closing process -
- run internal allocations (if applicable) by following the step-by-step instructions on the Internal Allocations page.
- run bunker stock adjustments (if applicable) by following the step-by-step instructions on the Bunker Stock Adjustments page.
- run running and overhead costs (if applicable) by following the step-by-step instructions on the Running and Overhead Cost page.
Example:
Clipper Golfito
Await DA data to be imported into Dataloy VMS from applicable virtual agent (VA) system. The imported data consists of port costs associated with correct port call and can enter the system as:
DA Data Types Preliminary Disbursement Account (PDA) Initial data expected to be updated (estimate). Revised Disbursement Account (RDA) Revised updated DA data. Final Disbursement Account (FDA) Final DA data - to be used in Post Fixture modules. Supplemenaty Disbursement Account (SDA) DA data to be added after FDA data have been sent. - The imported port cost data appear as rows in the Port Cost tab correctly assigned to correct port call.
Example:
Clipper Golfito
- Check the Automatically Update Estimate box to ensure that Dataloy VMS automatically updates the total cost of the port, voyage and results automatically with the most updated data which will also appear under Pending in the Post Fixture modules.
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