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Short Description

1. All features implemented for Estimate voyages (create, update, copy, move etc) should also be available for Unallocated voyages

2. All business logic which depends on a voyage being Estimate, Budget, Unallocated or Actual should take Unallocated into consideration so that Unallocated voyages does not have impact on calculations of other voyages

3. All reports which depends on a voyage being Estimate, Budget, Unallocated or Actual should take Unallocated into consideration so that Unallocated voyages does not have impact on report output

VMS-231

Dataloy VMS enables users to enter unallocated voyages either via the the Voyage Estimate, Booking and Operations or the COA Planner modules. There are different options available when making a booking, either a new voyage can be created and the cargo to be booked added to it, or an existing voyage can be opened and a cargo can be added to an already existing one, (i.e. a cargo can be booked to be transported by a vessel during the same voyage as another booking).

Unallocated voyages are planned, and often contracted voyages, tht have yet to be assigned a s vessel. There are no limit as to how many unallocated voyages can be antered and scheduled in the VMS. Any type aof voyage can be an unallocated voyage, those with a fixed trade (i.e. has a laycan), contractual voayges, ongoingn voyages (no laycan) and "undefined" voyages, i.e. voyages not yet decided whenor with what vessel they are to take place.those withought, etc.

OBS! I SD: definiera budget rsor... as estimate but NOT actual voyages.

Uallokerte reiser er en liste med reiser som ennå ikke er allokert til skip

Ingen begrensninger på hvor mange sånne reiser man kan legge in frem i tid, Disse vil ikke vises i FSP fleet plan - nødt til og/eller ønsker å få plassert

Unallocated voyages of high quality can be generated efficiently in order to plan future voyages and to have them allocated in a timely manner. The unallocated voyages are either based on Scheduled Budget voyages or created one by one in the Voyage Estimate, Booking and Operations and in the COA Planner modules.

There are four methods to book a cargo:

Voyage Estimate:
- Creating a new voyage and cargo which, once the estimate is turned into a fixture, will automatically be transferred to operations for execution. Here, the cargo IS the booking.
- Adding a cargo (i.e. making a booking) to an already existing fixture. Once added to the fixture's adjusted estimate, it will automatically transfer to operations.
Booking and Operations:
- Creating a new voyage and cargo directly in operations
- Adding a cargo (i.e. making a booking) to an already existing fixture.
COA Planner
- dsd
  On this screen you can see that there is a red colour on the allocated voyages that means that it's a COA, and we also differentiate between spot voyages and time charters, but this is of course for you to prioritise which voyages are most important.
  VC, TC, har COA, har inte COA.

The To-Make-A-Booking process page provides step-by-step instructions on how to perform a booking by creating an new voyage and adding a cargo and by booking a cargo to an already existing voyage both using the Voyage Estimate module and directly in the Booking and Operations module.

Unallocated used in FSP functionproposes scheduleing witht he most beneficial version available at the top of the displayed Gannt chart. The unallocated voyages can be entered in advance and allocated later.

interface tools to indicate what type of voyage it is.xample blue is a ballast voyageOn this screen you can see that there is a red colour on the allocated voyages that means that it's a COA, and we also differentiate between spot voyages and time charters, but this is of course for you to prioritise which voyages are most important. /in the FSP screen module application the existance of a COA is in the Gantt chart highlöighted in red text on the allocated voyages.

Prioritet av reiser

Prioritet 1 = Har Laycan (kontraktsforpliktelser)

Prioritet 2 = Ikke definert enda

Prioritet 3 = Uten Laycan

Scheduleringsløsning i FSP: Alle reiser som ikke er påbegynt enda sendes til beregning og kan potensielt endres samt at systemet kan foreslår en omallokering.

Scheduling utfordring: Alle ballene kastes opp i luften og alle ballene tas ned igjen og omallokeres > kan betyr store endringer => Et behov som vil oppstå: Minimere antall swaps

Log in

Booking and Operations Module

Reflekterer hva som vises i FSP

By Vessels

Filter by Trade

Høyre Click - Create unallocated voyages

Kopier lages av reisen og legges under unallocated reiser

Unallocated (bøtte/liste) Har ligger alle reisene > Her melder commerical inn sitt behov til schedulings avdelingen

Å generere unallocated reiser er likt prosessen hvordan man i dag lager estimate reiser

Process mellom Commercial og Scheduling avdeling:

Tett dialog med commerical i forhold til hvilke reiser som er upcoming

Commercial kommuniserer et behov

Scheduler sier at de trenger reiser

Scheduler i dag: Legger opp alle reiser som vi har comitments og datoer vi må møtes

Kjører første versjon (slack)

Møte med commercial (hvilke muligheter har dere)

Kjører andre versjon (hvordan ser det ut nå?)

Plan legges litt og litt og ting låses underveis

Hvordan lages listen som vises i FSP i VMS?

Commercials behov lages i VMS og vises som behov i Unallocated Voyage

in the Cargo field delete any entered laycan dates respectively.

If you have a voyage that is already allocated to a ship but you have a problem with that voyage. So for example: the one that is loading in victoria and discharging in china. The question is then what should we do with this voyage if we try and solve the problem. So you can right click the voyage to un-allocate the voyage and bring it out of the plan so that it will sit in a waiting list of jobs but you can also select “show possible vessels” to ask to see what are the other ships which could potentially help me solve this problem.

Chapter Contents:

Long Description

To Create an Unallocated Voyage (Voyage Charter) using Voyage Estimate

Create a new voyage charter och copy an existing voyage to be scheduled as an unallocated voyage by following the step-by-step instructions at To Create a Voyage Charter Calculation/Estimate, Steps 1-8.
Leave the LayCan fields applicable cargo blank in the Cargoes field (for duplicated voyages: delete any existing LayCan dates).

Example:
Go to the Voyage menu and from the drop-down select Schedule > Unallocated Voyage....
The Freeze Voyage - Check These Values Before Proceeding pop-up will open.

Example:
Fill in the fields as follows (as applicable):

Enter either
1. the name of the company responsible for the voyage under Company Name (MANDATROY) or
2. click the Triple Dot Selector next to the field. A pop-up with a list of input values will open. Select field and click OK.

1. The name of the business unit responsible for the voyage (MANDATROY) under Business Unit Name.
2. Enter the name of the pool responsible for the voyage (if applicable) under Pool Name.
3. Enter applicable trade route under Trade/Pattern.
4. Enter the name of the person responsible for the voyage under under Responsible Charterer.
5. Enter the name of the person responsible for operating the voyage under Responsible Operator.
6. Enter the number of days that compose the demurrage timebar (if any) under Demurrage Timebar.
7. Enter either
  1. the charter party (CP) date under CP Dat or
  2. click the Triple Dot Selector next to the field. A pop-up with a calendar will open. Select date and click OK.
8. The Last Voyage for current CP will always by default be disabled when creating an unallocated voyage charter voyage.
9. Enter the vessel earning point under Vessel Earning Point.
  Note: ONLY used to override if the vessel used in the voyage calculation has a different vessel earning point than the intended vessel for the voyage.
10. The Vessel IMO No field displays a vessel's IMO number. It will always by defualt be disabled - i.e. freezeing a voyage without it is possible. To enable - please contact Dataloy.
  Note: Depending on system configuration on mandatory IMO number, if a vessel does not have an IMO number an error message will display and an IMO should be set in the Vessel Administration module. The functionality for disabling freezing a voyage if a vessel does not have an IMO number is by default disabled. To enable - contact Dataloy Support.
11. The Internal Relet section - leave blank.
  Note: Disabled by default. ONLY activates if the voyage is performed by a Time Charter (TC) In vessel AND the selected business unit in the freeze picture is other than business unit in the time charter (TC) contract.
12. Enter the index against which the voyage will be measured (or benchmarked) under TC Benchmark Index.
13. Enter the percentage of the index a voyage is benchmarked against under Percent.
  Note: Defaults to 100%.
14. Enter applicable Payment terms (if any).
  Note: Any entered payment in a COA linked to the calculation or any default payment terms added via the Charterer (Business Partners module) will automatically display.
  1. To enter a Payment term, for each cargo:
    1. Fill in the row fields as follows: If multiple payment terms, enter in per cent the amount to be paid under the first payment term under %.
      Note: If a single payment term - enter 100.
    2. Enter applicable payment term under Payment Term.
    3. Enter applicable baseline term under Baseline Term.
    4. If multiple payment terms, shows in per cent the amount to be paid under the second payment term under %.
      Note: If a single payment term - will show 0.
  2. If a second payment term - enter the second payment term under Payment Term 2.
  3. If a second payment term - enter the second baseline term under Baseline Term 2.
Click Proceed. The pop-up will close. A message pop-up will open advising that scheduling the voyage has succeded. Click OK.
The pop-up will close and the voyage calculation will automatically move to the Booking and Operations module becoming an Unallocated Voyage (i.e. a planned, and often contracted voyage, that has yet to be assigned a vessel, listed under Booking and Operations > Vessel List Tab > Unallocated). The voyage status indicator of the voyage estimate changes from solid green to purple
Note: The voyage status indicator in the Voyage Estimate module changes from solid green to “T with purple background" (also referred to as “TCalc” ).

Example:

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To Create an Unallocated Voyage (Time Charter Out ) using Voyage Estimate

Create a new time charter out och copy an existing one to be scheduled as an unallocated voyage by following the step-by-step instructions at To Create a Time Charter Out Calculation/Estimate, Steps 1-8 .
1. Leave the LayCan fields applicable cargo blank in the Cargoes field (for duplicated voyages: delete any existing LayCan dates).
  
  Example:
2. Go to the Voyage menu and from the drop-down select Schedule > Unallocated Voyage....
3. The Freeze Voyage - Check These Values Before Proceeding pop-up will open.
  
  Example:
4. Fill in the fields as follows (as applicable):
5. Enter either
  1. the name of the company responsible for the voyage under Company Name (MANDATROY) or
  2. click the Triple Dot Selector next to the field. A pop-up with a list of input values will open. Select field and click OK.
6. The name of the business unit responsible for the voyage (MANDATROY) under Business Unit Name.
7. Enter the name of the pool responsible for the voyage (if applicable) under Pool Name.
8. Enter applicable trade route under Trade/Pattern.
9. Enter the name of the person responsible for the voyage under under Responsible Charterer.
10. Enter the name of the person responsible for operating the voyage under Responsible Operator.
11. Enter the number of days that compose the demurrage timebar (if any) under Demurrage Timebar.
12. Enter either
  1. the charter party (CP) date under CP Dat or
  2. click the Triple Dot Selector next to the field. A pop-up with a calendar will open. Select date and click OK.
13. The Last Voyage for current CP will always by default be disabled when creating an unallocated voyage charter voyage.
14. Enter the vessel earning point under Vessel Earning Point.
  Note: ONLY used to override if the vessel used in the voyage calculation has a different vessel earning point than the intended vessel for the voyage.
15. The Vessel IMO No field displays a vessel's IMO number. It will always by defualt be disabled - i.e. freezeing a voyage without it is possible. To enable - please contact Dataloy.
  Note: Depending on system configuration on mandatory IMO number, if a vessel does not have an IMO number an error message will display and an IMO should be set in the Vessel Administration module. The functionality for disabling freezing a voyage if a vessel does not have an IMO number is by default disabled. To enable - contact Dataloy Support.
16. The Internal Relet section - leave blank.
  Note: Disabled by default. ONLY activates if the voyage is performed by a Time Charter (TC) In vessel AND the selected business unit in the freeze picture is other than business unit in the time charter (TC) contract.
17. Enter the index against which the voyage will be measured (or benchmarked) under TC Benchmark Index.
18. Enter the percentage of the index a voyage is benchmarked against under Percent.
  Note: Defaults to 100%.
19. Enter applicable Payment terms (if any).
  Note: Any entered payment in a COA linked to the calculation or any default payment terms added via the Charterer (Business Partners module) will automatically display.
  1. To enter a Payment term, for each cargo:
    1. Fill in the row fields as follows: If multiple payment terms, enter in per cent the amount to be paid under the first payment term under %.
      Note: If a single payment term - enter 100.
    2. Enter applicable payment term under Payment Term.
    3. Enter applicable baseline term under Baseline Term.
    4. If multiple payment terms, shows in per cent the amount to be paid under the second payment term under %.
      Note: If a single payment term - will show 0.
  2. If a second payment term - enter the second payment term under Payment Term 2.
  3. If a second payment term - enter the second baseline term under Baseline Term 2.
20. Click Proceed. The pop-up will close. A message pop-up will open advising that scheduling the voyage has succeded. Click OK.
- The pop-up will close and the voyage calculation will automatically move to the Booking and Operations module becoming an Unallocated Voyage (i.e. a planned, and often contracted voyage, that has yet to be assigned a vessel, listed under Booking and Operations > Vessel List Tab > Unallocated). The voyage status indicator of the voyage estimate changes from solid green to purple
  Note: The voyage status indicator in the Voyage Estimate module changes from solid green to “T with purple background" (also referred to as “TCalc” ).
Create a new voyage charter och copy an existing voyage to be scheduled as an unallocated voyage by following the step-by-step instructions at To Create a Voyage Charter Calculation/Estimate, Steps 1-8.
2.Leave the LayCan fields applicable cargo blank in the Cargoes field (for duplicated voyages: delete any existing LayCan dates).
Example:

3.Go to the Voyage menu and from the drop-down select Schedule > Unallocated Voyage....

4.The Freeze Voyage - Check These Values Before Proceeding pop-up will open.
Example:

5.Fill in the fields as follows (as applicable):
a.Enter eitheri.the name of the company responsible for the voyage under Company Name (MANDATROY) or
ii.click the Triple Dot Selector next to the field. A pop-up with a list of input values will open. Select field and click OK.
a.The name of the business unit responsible for the voyage (MANDATROY) under Business Unit Name.
b.Enter the name of the pool responsible for the voyage (if applicable) under Pool Name.
c.Enter applicable trade route under Trade/Pattern.
d.Enter the name of the person responsible for the voyage under under Responsible Charterer.
e.Enter the name of the person responsible for operating the voyage under Responsible Operator.
f.Enter the number of days that compose the demurrage timebar (if any) under Demurrage Timebar.
g.Enter either
i.the charter party (CP) date under CP Dat or
ii.click the Triple Dot Selector next to the field. A pop-up with a calendar will open. Select date and click OK.
h.The Last Voyage for current CP will always by default be disabled when creating an unallocated voyage charter voyage.
i.Enter the vessel earning point under Vessel Earning Point.
Note: ONLY used to override if the vessel used in the voyage calculation has a different vessel earning point than the intended vessel for the voyage.
j.The Vessel IMO No field displays a vessel's IMO number. It will always by defualt be disabled - i.e. freezeing a voyage without it is possible. To enable - please contact Dataloy.
Note: Depending on system configuration on mandatory IMO number, if a vessel does not have an IMO number an error message will display and an IMO should be set in the Vessel Administration module. The functionality for disabling freezing a voyage if a vessel does not have an IMO number is by default disabled. To enable - contact Dataloy Support.
k.The Internal Relet section - leave blank.
Note: Disabled by default. ONLY activates if the voyage is performed by a Time Charter (TC) In vessel AND the selected business unit in the freeze picture is other than business unit in the time charter (TC) contract.
l.Enter the index against which the voyage will be measured (or benchmarked) under TC Benchmark Index.
m.Enter the percentage of the index a voyage is benchmarked against under Percent.
Note: Defaults to 100%.
n.Enter applicable Payment terms (if any).
Note: Any entered payment in a COA linked to the calculation or any default payment terms added via the Charterer (Business Partners module) will automatically display.i.To enter a Payment term, for each cargo:
1.Fill in the row fields as follows: If multiple payment terms, enter in per cent the amount to be paid under the first payment term under %.
Note: If a single payment term - enter 100.
2.Enter applicable payment term under Payment Term.
3.Enter applicable baseline term under Baseline Term.
4.If multiple payment terms, shows in per cent the amount to be paid under the second payment term under %.
Note: If a single payment term - will show 0.
ii.If a second payment term - enter the second payment term under Payment Term 2.
iii.If a second payment term - enter the second baseline term under Baseline Term 2.
7.Click Proceed. The pop-up will close. A message pop-up will open advising that scheduling the voyage has succeded. Click OK.
8.The pop-up will close and the voyage calculation will automatically move to the Booking and Operations module becoming an Unallocated Voyage (i.e. a planned, and often contracted voyage, that has yet to be assigned a vessel, listed under Booking and Operations > Vessel List Tab > Unallocated). The voyage status indicator of the voyage estimate changes from solid green to purple
Note: The voyage status indicator in the Voyage Estimate module changes from solid green to “T with purple background" (also referred to as “TCalc” ).

Go to Modules > Voyage Estimate
Locate the voyage you want to Schedule as a new Unallocated voyage or create New Voyage Charter/Time Charter Out
Fill in all the necessary information
Go to Voyage > Schedule > Unallocated Voyage

How to Enter an Unallocated Voyage using Booking and Operations

To generate Unallocated voyages based on Scheduled Budget voyages:

Go to Modules > Booking and Operations > Booking and Operations
Choose the applicable Budget Version in the Vessel list
Locate the voyage you want to generate the Unallocated voyages from and click on Create Unallocated Voyages
Once all Unallocated voyages are created a confirmation window will popup

To create Unallocated voyages in Voyage Estimate: and Booking and Operation modules.

Go to Modules > Voyage Estimate
Locate the voyage you want to Schedule as a new Unallocated voyage or create New Voyage Charter/Time Charter Out
Fill in all the necessary information
Go to Voyage > Schedule > Unallocated Voyage

To create Unallocated voyages in Booking and Operation module:

Go to Modules > Booking and Operations > Booking and Operations
Go to Voyage > New > Unallocated Voyage
Select applicable Vessel
Select applicable Trade
Select port calls
Click on Create Voyage

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How to Enter an Unallocated Voyage using the COA Planner

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To Unallocate an Allocated Voyage ha med på sidor - ej i processen.

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