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Short Description

Voyages in Dataloy VMS are estimated, tracked and recorded to a detailed level (beginning and ending with the start and end of each voyage). However, vessels may be sailing between voyages (i.e. ballast voyages: without employment and without cargo), for example to bunker, have maintenance, repair, etc. The Create-Maintain-Complete-TBN-Voyage process enables the tracking and recording of such ballast voyages in the same detailed manner as when performing a voyage (with cargo). The separate entry enables the ballast voyage’s details to be registered without influencing and changing the final results of the previous, now completed, voyage (for example causing huge deviations between the final and the pre-calculation results).

The process includes the creation and fixture of temporary TBN (To Be Nominated) ballast voyages  (Step 1) and what to do when the vessel once again is under employment and the new voyage needs to be tied (merged) with the TBN-voyage (Step 2).

Example scenario - see steps below:

Following the completion of a voyage, the next voyage for a vessel is not immediately fixed. Instead, the vessel is sent on a ballast voyage to other port for bunkering. Using the Create-Maintain-Complete-TBN-Voyage process a temporary voyage consisting of only the ballast leg to the bunker port is created. The ballast voyage is frozen and the schedule can be updated with the ballast voyage's details. Once the vessel has a new cargo and voyage, the updated schedule of the temporary ballast voyage is unfrozen and merged with the new fixture.

Chapter Contents:

Long Description

To create and freeze an temporary TBN-voyage (Step1)
    1. Create a temporary ballast voyage (i.e. a voyage with a port rotation but without a cargo) by following the step-by-step instructions:
      Note: This step is located under Modules > Voyage Estimate > Advanced Port Rotation >  To build a port rotation without a cargo (or parcel), Steps 1-5.

      You do not have a valid <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">MultiExcerpt</a> app license.&nbsp; Please sign up for a free trial or purchase a license through the <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">Atlassian Marketplace</a>.

    2. Enter applicable destination port manually in the Ports (or Port Rotation) field as per the step-by-step instructions:
      Note: In this example the Reason for Call would be Bunkering.
               This step is located under Modules > Voyage Estimate > Advanced Port Rotation >  Extra ports, Steps 2b i-v.

      You do not have a valid <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">MultiExcerpt</a> app license.&nbsp; Please sign up for a free trial or purchase a license through the <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">Atlassian Marketplace</a>.


    3. Freeze the voyage as per the step-by-step instructions:
      Note: This step is located under Modules > Voyage Estimate > Advanced Port Rotation > Turn a Voyage Charter calculation into an Actual Voyage.

      You do not have a valid <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">MultiExcerpt</a> app license.&nbsp; Please sign up for a free trial or purchase a license through the <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">Atlassian Marketplace</a>.


    4. The voyage's schedule can now be updated continuously as applicable by an operator until a new voyage fixture has been arranged for the vessel. Once a new fixture has been arranged, follow To unfreeze a temporary TBN-voyage and merge it with a new fixture (Step2) below to merge the TBN-voyage with the new fixture.

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To unfreeze a temporary TBN-voyage and merge it with a new fixture (Step 2)

    1. Go to Modules > Booking and Operations > Booking and Operations. The Booking and Operations window will open.

    2. Select applicable vessel. Its details will display.
    3. Click relevant TBN-voyage.
    4. Go to the Voyage menu and from the drop-down select Un-freeze.



    5. The Un-freeze Voyage - Please Select an Option pop-up will open.



    6. Click Keep operational/actual data and click OK. The pop-up will close. The voyage is once again an estimate but with operational data.

    7. Click Voyage Estimate and from the drop-down menu select Preliminary.



    8. The now un-frozen TBN-voyage calculation will open in a Voyage Estimate module tab.

    9. Enter agreed cargo to the TBN-voyage:
      Note: This step is located under Modules > Voyage Estimate > Multiple Parcels >  To add additional cargo/es, Steps 3a i-ii.

      You do not have a valid <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">MultiExcerpt</a> app license.&nbsp; Please sign up for a free trial or purchase a license through the <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">Atlassian Marketplace</a>.

    10. Enter the new cargo's load and discharge ports MANUALLY in the Ports (or Port Rotation) field. DO NOT use the Quickkey field (Cargo panel, Main Calculation field).
      Note: As this is a previous TBN-voyage, Dataloy VMS does not recognise ANY ports being associated (linked) with any cargo or recognise any port rotation entered using the Quickkey (Cargo panel, Main Calculation field) as being part of a voyage (will not show in the Ports (or Port Rotation) field).
      This step is located under Modules > Voyage Estimate > Advanced Port Rotation >  Extra ports, Steps 2b i-v.

      You do not have a valid <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">MultiExcerpt</a> app license.&nbsp; Please sign up for a free trial or purchase a license through the <a href="https://apps.appf.re/me/mp/cloud?hosting=cloud&tab=overview">Atlassian Marketplace</a>.

       
    11. Enter each respective port call's port cost under the Cost LC column in the Ports (or Port Rotation) field.
    12. Link the entered port rotation in the Ports (or Port Rotation) field with the new cargo by entering the port rotation (excluding all previous ballast ports) manually in the Quickkey field (Cargo panel, Main Calculation field).
    13. Complete the calculation by following the step-by-step instructions at Modules > Voyage Estimate > Creating Voyage Charter Calculations > To create a voyage charter calculation/estimate, Steps 3b - 9. 

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