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Short Description

The Laytime Calculation (LC) module contains several features designed to simplify navigation and ease of use and functions to further improve accuracy and effectiveness of a calculation. The functions and features are both general (applies to the entire system), for example Tear Off option, Set Title, etc. but most are module specific for the Laytime Calculation module, for example provisional estimate for demurrage and despatch, laytime quantity option, event matrix, etc. The functions and features are mainly located in the menus, toolbar and buttons.


The File, View, Modules and Help menus are available on all screens in all modules and are not covered on this page.


Functions & Features

  • Provisional Estimate for Demurrage and Despatch

  • Laytime Quantity Option

  • Total Laytime Option 
  • "Fixed feature" - (Cargo, Cargo Port)
  • Cargo Port field Special Features are found in the uper part of the "right-click" menu - available if hover cursor over entered port, click so highlights, then right-click and menu appears. add, LP,DP, Remove. Copy Dates, Paste Dates.

  • Aggregating Laytime Calculation for Multiple Cargoes

    Symptoms

    When splitting a single booking into three individual cargoes each cargo is calculated separately in the Laytime Calculation module.

    Cause

    Each cargo is by default treated separately in the Laytime Calculation module. To calculate one or more of the ports aggregated the cargoes must be updated accordingly.

    Resolution

    The following requirements must be met for aggregating the calculation per port:

    1. Each cargo involved must belong to the same CP. Go to Voyage -> Charter Parties if you need to assign manually. Normally this will happen automatically if you follow the instructions from this post: No Charter Parties Appear in Laytime Module.
    2. Each of the ports that should be aggregated together must have the "Prorate" check-box ticked.
    3. You must enter the demurrage and despatch rate on each of the cargo ports.
    4. Any deductions must be entered under the Cargo Port section. It is sufficient to enter all deductions under one of the cargo ports involved.

Tabs

  • Port Calls
  • Charter Parties
  • Port Call Events bottom 3 samma men to displays calc in a matrix.
  • Event Matrix - The Event Matrix gives an overview of all events for all parcels, both Port Call and Cargo Port events.
  • Trans/Pretrans/relets fung som øvriga och can perfom laytime calc's lænkar til single & multiple, depending on type of CP & cargo/cargoes. Just handled in their own tab. Otherwise fing the same as othere CP& cargo combination. Handled separately. This section contains all CP for transshipments and relets. 

Toolbar

  • Open Voyage...
  • Invoicing
  • Recalculate
  • Show Hours and Minutes/Show Days
  • Print Laytime StatementLaytime Statement Printouts

Chapter Contents:

Long Description

Functions & Features

There are additional specialised features available to aid in latytime calculations, such as Provisional Estimate for Demurrage and Despatch, Laytime Quantity Option, etc., all aimed at increasing effectiveness and accuracy and providing options.

  1. Provisional Estimate for Demurrage and Despatch
  2. Laytime Quantity Option
  3. Total Laytime Option
  4. "Fixed feature" - (Cargo, Cargo Port)
  5. "Cargo Port Features" - (Add Load Port, Add Discharge Port, Remove, Copy Dates, Paste Dates)
  6. Aggregating Laytime Calculation for Multiple Cargoes

  1. Provisional Estimate for Demurrage and Despatch: Sometimes, before sufficient details about port calls and events have been received to make a full aytime calculation, it might become  necessary to make a provisional estimate in the Laytime Calculation for either demurrage or despatch to make the /wiki/spaces/DLOYPRODUCTS/pages/923506307and result as realistic as possible.

    To make a provisional estimate:

    1. Open relevant voyage and locate relevant port to make the provisional calculation for.

    2. In the Cargo field:

      1. Check Fixed beside demurrage and/or despatch (depending on what is being calculated) field/s in the cargo row field.
        Note: This will lock estimated amounts and prevent demurrage/despatch from being recalculated when Recalculate is clicked.

      2. Enter the total demurrage (if any) under Demurrage.

      3. Enter the total despatch (if any) under Despatch (if any). 

    3. In the Cargo Port field:
      1. Enter the demurrage details by port in the cargo port row under the Demurrage column.
        Note: Does not automatically accumulate. For information purposes ONLY.
    4. Enter the despatch details by port in the cargo port row under the Despatch column..
      Note: Does not automatically accumulate. For information purposes ONLY.
    5. Click Recalculate.
    6. The provisional estimate is be calculated and appropriate fields in the Voyage Estimate module are automatically updated with the Laytime Calculations module each time a calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.

  2. Laytime Quantity Option: An extra quantity column called Laytime Qty (Laytime Quantity) can, in the Cargo Ports field, be located to the right of the Quantity column. Under Quantity, data is automatically retrieves data from the Voyage Estimate module. The row fields under Laytime Qty remains blank until data is manually entered. The fields of the column is used when the retrieved data, (originally entered in Voyage Estimate or from Bill of Lading (B/L)), under Quantity is inaccurate or cannot be used. The quantity to be used is entered Laytime Qty will override any data stated under Quatity for the applicable port. Note: Manually entered data under Laytime must be MANUALLY removed.

    Example:



    To use the Laytime Quanity Option:
    1. Open relevant voyage and locate relevant port to make the provisional calculation for.
    2. In the Cargo Port field:
      1. Enter the quantity to be used in the cargo port row of applicable cargo under Laytime Qty (Laytime Quantity). 
    3. Enter all other relevant details in all other relevant fields to perform the laytime calculation.
    4.  Click Recalculate.
    5.  The laytime calculation is refreshed and recalculated.

  3. Total Laytime Option: The option of stating laytime in actual numbers, for example X number of days or Y number of hours (as opposed to a number/quantity (for example, 10000 MT/day)). The laytime will therefore not vary depending on quantity, but solely on time. The total laytime option can be used for both loading and discharging (typical in tanker scenarios). If the option is used, this is entered under Terms in either the Charter Party- or Cargo field (depending on if it is for the total of the charter party (CP) or for each cargo individually. The terms in the Cargo Port level will adjust automatically.

    Example:



  4. "Fixed feature" - (Cargo, Cargo Port): This option allows entered demurrage and/or despatch date to be "locked", i.e. the data entered/calculated will not alter if Recalculate is clicked. There are four Fixed checkboxes, each to the right of the respective demurrage and despatch columns in the Cargo- and Cargo Ports fields. This enables locking demurrage and/or despatch both per cargo and per individual cargo port. This feature can for example be used when provisional estimates for demurrage and/or despatch are being made.

    Example:



  5. "Cargo Port Features" - (Add Load Port, Add Discharge Port, Remove, Copy Dates, Paste Dates)
  6. Aggregating Laytime Calculation for Multiple Cargoes 
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Tabs

The Laytime Calculations Estimate Toolbar is located just above the calculation fields, its purpose to aid in navigation and performing essential functions.



      1. Open Voyage...
      2. Navigation Arrows
      3. New Voyage Charter
      4. New Time Charter Out
      5. TC In Contract...
      6. Print
      7. Map
 

Open Voyage... opens the Select a Voyage dialogue box which contains all previously entered voyage calculations. The dialogue box displays when opened by default only a user's own calculations, but can be filtered to display all previous calculations. Using the filter option, a search can be narrowed down, for each search parameter added, the more detailed the search. The Select a Voyage dialogue box can also be used to copy and to delete a voyage.



  1. To filter for a voyage:
    1. Click Open Voyage... The Select a Voyage dialogue box will open.
    2. In the filter row above the listed voyages, enter a search parameter in appropriate column row.


       
    3. Press Enter to filter. The dialogue box will update and list voyages according to search.

      Example: To list all voyages with Singapore as a load port, enter the parameter "Singapore" above Load and press Enter.

  2. To copy (or duplicate) a voyage:
    1. Click Open Voyage... The Select a Voyage dialogue box will open.

    2. Filter (if applicable) to locate the voyage to be copied.

    3. Select the row of the voyage to be copied - it will highlight.

    4. Click Copy. The dialogue box will close and a copy of the selected voyage calculation display.

  3. To delete a voyage:
    1. Click Open Voyage... The Select a Voyage dialogue box will open.

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Toolbar

The Voyage Estimate Toolbar is located just above the calculation fields, its purpose to aid in navigation and performing essential functions.



      1. Open Voyage...
      2. Navigation Arrows
      3. New Voyage Charter
      4. New Time Charter Out
      5. TC In Contract...
      6. Print
      7. Map
 

  1. Open Voyage... opens the Select a Voyage dialogue box which contains all previously entered voyage calculations. The dialogue box displays when opened by default only a user's own calculations, but can be filtered to display all previous calculations. Using the filter option, a search can be narrowed down, for each search parameter added, the more detailed the search. The Select a Voyage dialogue box can also be used to copy and to delete a voyage.



    1. To filter for a voyage:
      1. Click Open Voyage... The Select a Voyage dialogue box will open.
      2. In the filter row above the listed voyages, enter a search parameter in appropriate column row.


         
      3. Press Enter to filter. The dialogue box will update and list voyages according to search.

        Example: To list all voyages with Singapore as a load port, enter the parameter "Singapore" above Load and press Enter.

    2. To copy (or duplicate) a voyage:
      1. Click Open Voyage... The Select a Voyage dialogue box will open.

      2. Filter (if applicable) to locate the voyage to be copied.

      3. Select the row of the voyage to be copied - it will highlight.

      4. Click Copy. The dialogue box will close and a copy of the selected voyage calculation display.

    3. To delete a voyage:
      1. Click Open Voyage... The Select a Voyage dialogue box will open.

      2. Filter (if applicable) to locate the voyage to be deleted.

      3. Select the row of the voyage to be deleted - it will highlight.
      4.  A pop-up will open asking to confirm deletion.
      5. Click Yes. The pop-up will close and the selected row will delete.
    4. To view Select a Voyage dialogue box in Preview mode/Normal mode:
      1. Select a Voyage dialogue box displays by default in Normal mode.
      2. Click Goto Preview Mode. The dialogue layout will change to preview mode and Goto Preview Mode will read Goto Normal Mode. 
      3. To revert - click Goto Normal Mode.
    5. To close dialogue box - click Close.
       
  2. Navigation Arrows: The Navigation Arrows allows a user to move left and right between voyage calculations (they list in the order they were entered).



  3. New Voyage Charter: Opens a new (blank) Voyage Charter Calculation. 
    Note: A new Voyage Charter calculation can also be created by selecting Voyage Menu > New Voyage Charter.


  4. New Time Charter Out: Opens a new (blank) Time Charter Calculation. - More information, go to Time Charter. 
    Note: A new Time Charter calculation can also be created by selecting Voyage Menu > New Time Charter.
     
  5. TC In Contract...: Is by default deactivated. Only activates if the vessel in the calculation is under a TC In contract. (TC In Contract field (Lower Result panel, Main calculation field) will automatically populate upon vessel name entry stating the charter date. Retrieved from the Time Charter Contracts module). If activated - click to open pop-up with main details of contract (read-only).
     
  6. Print: Print opens a drop-down menu with the selections Voyage and Post Voyage Analysis. The Voyage option generates a report (or voyage printout) of the current status of a voyage calculation (estimate or fixture). It can be run at any time. The Post Voyage Analysis option generates a Post VC Voyage Analysis report (.i.e. either a Preliminary Report displaying all initial estimates or an Adjusted Report showing a breakdown of all actual results of a voyage upon voyage completion depending on if the report is run on a frozen voyage's preliminary or adjusted calculation). The reports can be run at any time during a voyage and will then display the most current and up-to-date results at the time. Note: Applicable for Actual Voyages (or fixtures) ONLY.


     
    1. To generate a voyage printout:
      1. Open the voyage charter calculation to run a voyage printout on. Its fields will display.
      2. Either
        1. click Print and from the drop-down select Voyage
        2. or go to the Voyage menu and from the drop-down select Voyage.



      3. A voyage printout will generate and display as an electronic printout in PDF-format (separate window).

        Example:



    2. To generate a Post Voyage Analysis, go to Post Voyage Analysis. 
       
  7. Map: Displays the entered port rotation of a calculation graphically on a map in a separate browser. If, at any time, changes are made to the voyage rotation, the map will update.

    Example:

    Kandla/Singapore-Osaka

     
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