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Short Description

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Chapter Contents:

Long Description

The Period-End-Closing process

1. Run and verify time correction (or proration) for relevant period by following the step-by-step instructions:

   1. To run time correction (or proration):
      Note: This step is located under Modules > Accounting > Time Correction > To run time correction (or proration), Step 1-7.
      

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   2. To verify time correction (or proration):
      Note: This step is located under Modules > Accounting > Time Correction > To verify time correction (or proration), Steps 1-2.
      

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2. Transfer actuals (or actual year-to-date costs and revenues) from an accounting system into Dataloy VMS. Actuals will appear in the Posted folder and are identified as document type ACC (Accounting) under Type. 
   Note: The process of transferring actuals may vary depending on the accounting system used. Please contact your organisation's Accounting Department for further information.
   
   

3. Verify actuals to ensure they have been transferred correctly and run and verify accruals by following the step-by-step instructions:

   1. To verify the actuals have been transferred correctly:
      Note: This step is located under Modules > Accounting > Accruals > To verify actuals have been transferred correctly, Steps 1-4.
      

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   2. To generate, verify and post accruals (with accounting system integration):
      Note:This step is located under Modules > Accounting > Accruals > To generate, verify and post accruals (with accounting system integration), Steps 1-4. 
      Without integration: Go to To generate, verify and post accruals (without accounting system integration).
      

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   3. To verify accruals have been posted correctly:
      Note:This step is located under Modules > Accounting > Accruals > To verify accruals have been posted correctly, Steps 1-5.
      

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4. The Period-End-Closing Process is complete (unless further actions are needed regarding internal allocations, bunker stock adjustments or running and overhead costs. If so , go to: To further the accounting period closing process).

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1.  To further the accounting period closing process:
         a. run internal allocations (if applicable).
         b. run bunker stock adjustments (if applicable).
         c. run running and overhead costs (if applicable).
   
   

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      run internal allocations (if applicable) by following the step-by-step instructions:
      Note:This step is located under Modules > Accounting > Internal Allocations > To generate, verify and post accruals (with accounting system integration).
      Without integration: Go to To generate, verify and post accruals (without accounting system integration).
      

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         iv. Go to Step 2.

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      run bunker stock adjustments (if applicable) by following the step-by-step instructions: on the page.
      Note:This step is located under Modules > Accounting > Bunker Stock Adjustments > To generate, post and store bunker stock adjustments (with accounting system integration).
      Without integration: Go to To generate, post and store bunker stock adjustments (without accounting system integration).
      

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         iv. Go to Step 2.

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      run running and overhead costs (if applicable) by following the step-by-step instructions:
      Note:This step is located under Modules > Accounting > Running and Overhead Cost.
      

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       viii. Go to Step 2.
      

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   The Period-End-Closing Process is complete.

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