Page Comparison

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Short Description

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In Dataloy VMS all voyage related costs and revenues are estimated to a detailed level, per account/vessel/voyage, and the start and end of each voyage are tracked to minute level. The data forms the basis for calculating how much of the duration of a voyage takes place within each accounting period and calculation of accruals to correctly proportion costs and revenues into each period throughout the duration of a voyage is performed  in the VMS by comparing estimated costs and revenues with actual amounts (obtained from an accounting system).

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Chapter ContentsChapters:

Long Description

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Period-End-Closing

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Process

1. Run and verify time correction (or proration) for relevant period by following the step-by-step instructions:

   1. To run time correction (or proration):
      Note: This step is located  under Modules retrieved from Modules > Accounting > Time Correction > To run Run time correction (or proration), Step 1-7.
      

      Multiexcerpt include
      nopanel true MultiExcerptName period1 PageWithExcerpt Time Correction

   2. To verify time correction (or proration):
      Note: This step is located  under Modules retrieved from Modules > Accounting > Time Correction > To verify Verify time correction (or proration), Steps 1-2.
      

      Multiexcerpt include
      nopanel true MultiExcerptName timeperiod2 PageWithExcerpt Time Correction

       

2. Transfer actuals (or actual year-to-date costs and revenues) from an accounting system into Dataloy VMS. Actuals will appear in the Posted folder and are identified as document type ACC (Accounting) under Type. 
   Note: The process of transferring actuals may vary depending on the accounting system used. Please contact your organisation's Accounting Department for further information.
   
   

3. Verify actuals to ensure they have been transferred correctly and run and verify accruals by following the step-by-step instructions:

   1. To verify the actuals have been transferred correctly:
      Note: This step is located under Modules retrieved from Modules > Accounting > Accruals > To verify Verify actuals have been transferred correctly, Steps 1-4.
      

      Multiexcerpt include
      nopanel true MultiExcerptName accrualsperiod1 PageWithExcerpt Accruals

   2. To generate, verify and post accruals (with accounting system integration):
      Note:This step is located under Modules retrieved from Modules > Accounting > Accruals > To generateGenerate, verify and post accruals (with accounting system integration), Steps 1-4. 
      Without integration: Go to To generateGenerate, verify and post accruals (without accounting system integration).
      

      Multiexcerpt include
      nopanel true MultiExcerptName accrualsperiod2 PageWithExcerpt accruals

       

   3. To verify accruals have been posted correctly:
      Note:This step is located under Modules retrieved from Modules > Accounting > Accruals > To verify Verify accruals have been posted correctly, Steps 1-5.
      

      Multiexcerpt include
      nopanel true MultiExcerptName accrualsperiod3 PageWithExcerpt Accruals

       

4. The Period-End-Closing Process is complete (unless further actions are needed regarding internal allocations, bunker stock adjustments or running and overhead costs. If so, go to: To further Furthering the accounting period closing process).

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period1 period1

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Furthering the Accounting Period Closing Process

1.  To further the accounting period closing process:
         a. run internal allocations (if applicable).
         b. run bunker stock adjustments (if applicable).
         c. run running and overhead costscost (if applicable).

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      p1 p1

      run internal allocations (if applicable) by following the step-by-step instructions:
      Note:This step is located under Modules retrieved from Modules > Accounting > Internal Allocations > To generateGenerate, verify and post accruals (with accounting system integration).
      Without integration: Go to To generateGenerate, verify and post accruals (without accounting system integration).
      

      Multiexcerpt include
      nopanel true MultiExcerptName int1 PageWithExcerpt Internal Allocations

      
         iv. Go to Step 2.

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      p2 p2

      run bunker stock adjustments (if applicable) by following the step-by-step instructions: on the page.
      Note:This step is located under Modules retrieved from Modules > Accounting > Bunker Stock Adjustments > To generateGenerate, post and store bunker stock adjustments (with accounting system integration).
      Without integration: Go to To generateGenerate, post and store bunker stock adjustments (without accounting system integration).
      

      Multiexcerpt include
      nopanel true MultiExcerptName BUNKER1 PageWithExcerpt Bunker Stock Adjustments

      
         iv. Go to Step 2.

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      p3 p3

      run running and overhead costscost (if applicable) by following the step-by-step instructions:
      Note:This step is located under Modules retrieved from Modules > Accounting > Running and Overhead Cost.
      

      Multiexcerpt include
      nopanel true MultiExcerptName RUNNING1running1 PageWithExcerpt Running and Overhead Cost

      
         viii. Go to Step 2.
      

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   p4 p4

   The Period-End-Closing Process is complete.

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