Toolbar, Tabs, Menus, Additional Features (LC)

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Long Description

Functions & Features

There are additional specialised features available to aid in latytime calculations, such as Provisional Estimate for Demurrage and Despatch, Laytime Quantity Option, etc., all aimed at increasing effectiveness and accuracy and providing options.

1. Provisional Estimate for Demurrage and Despatch
2. Laytime Quantity Option
3. Total Laytime Option
4. "Fixed feature" - (Cargo, Cargo Port)
5. "Cargo Port Features" - (Add Load Port, Add Discharge Port, Remove, Copy Dates, Paste Dates)
6. Aggregating Laytime Calculation for Multiple Cargoes
   
   

1. Provisional Estimate for Demurrage and Despatch: Sometimes, before sufficient details about port calls and events have been received to make a full aytime calculation, it might become  necessary to make a provisional estimate in the Laytime Calculation for either demurrage or despatch to make the /wiki/spaces/DLOYPRODUCTS/pages/923506307and result as realistic as possible.
   
   To make a provisional estimate:

   1. Open relevant voyage and locate relevant port to make the provisional calculation for.

   2. In the Cargo field:

      1. Check Fixed beside demurrage and/or despatch (depending on what is being calculated) field/s in the cargo row field.
         Note: This will lock estimated amounts and prevent demurrage/despatch from being recalculated when Recalculate is clicked.

      2. Enter the total demurrage (if any) under Demurrage.

      3. Enter the total despatch (if any) under Despatch (if any). 

   3. In the Cargo Port field:
      
      1. Enter the demurrage details by port in the cargo port row under the Demurrage column.
         Note: Does not automatically accumulate. For information purposes ONLY.
   4. Enter the despatch details by port in the cargo port row under the Despatch column..
      Note: Does not automatically accumulate. For information purposes ONLY.
   5. Click Recalculate.
   6. The provisional estimate is be calculated and appropriate fields in the Voyage Estimate module are automatically updated with the Laytime Calculations module each time a calculation is refreshed and recalculated, i.e. each time Recalculate is clicked.
      
      
2. Laytime Quantity Option
   An extra quantity column called Laytime Qty (Laytime Quantity) can, in the Cargo Ports field, be located to the right of the Quantity column. Under Quantity, data is automatically retrieves data from the Voyage Estimate module. The row fields under Laytime Qty remains blank until data is manually entered. The fields of the column is used when the retrieved data, (originally entered in Voyage Estimate or from Bill of Lading (B/L)), under Quantity is inaccurate or cannot be used. The quantity to be used is entered Laytime Qty will override any data stated under Quatity for the applicable port. Note: Manually entered data under Laytime must be MANUALLY removed.
   
   Example:
   
   
   
   To use the Laytime Quanity Option:
   1. Open relevant voyage and locate relevant port to make the provisional calculation for.
   2. In the Cargo Port field:
      1. Enter the quantity to be used in the cargo port row of applicable cargo under Laytime Qty (Laytime Quantity). 
   3. Enter all other relevant details in all other relevant fields to perform the laytime calculation.
   4.  Click Recalculate.
   5.  The laytime calculation is refreshed and recalculated.
      
      
3. Total Laytime Option
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   In cases of total laytime for both loading and

   discharging (typically in tanker scenarios) it

   might be relevant to key in the total terms at

   a higher level, either on Cargo or Charter

   Party. The terms at the Cargo Port level will

   then adjust automatically.

6. t means the laytime is given in actual number: e.g. X number of days or Y number of hours. As opposed to a number per quantity (e.g. 10000 MT per day). So, it will basically not vary depending on the quantity.
7. In such cases, does it matter whether the x or Y number of days are entered in the Cargo or Charter Party fields? Or is it either or?
8. Either or. If it is total for the CP or for each cargo individually.
   
   
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13. "Fixed feature" - (Cargo, Cargo Port)
14. "Cargo Port Features" - (Add Load Port, Add Discharge Port, Remove, Copy Dates, Paste Dates)
15. Aggregating Laytime Calculation for Multiple Cargoes 
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1. Provisional Estimate for Demurrage and Despatch
   

   1. Go to Modules > Voyage Estimate > Cargo. The menu will open and is identical to the buttons of the Cargoes field having the same functions. For further information, usage, etc. go to Multiple Parcels unless otherwise stated.

      
      
      
       
      
      1. Add: Adds a new cargo to a voyage charter calculation. Displays as a row in the Cargoes field.
      2. Remove: Removes a selected cargo in the Cargoes field from a calculation.
      3. Relet: Used for creating cargo relets. - More information, go to Relets.
      4. Duplicate: Duplicates a selected cargo. Displays as a row in the Cargoes field.
      5. From COA...: Used for creating a voyage calculation based on a Contract of Affreightment (COA), thereby linking the estimate. - More information, go to Creating Voyage Charter Calculations.
      6. Copy...: Used to copy and insert in a calculation any previously entered cargo. The Opens the CopyMove dialogue box opens from where the cargo/es to be copied are chosen.
      7. Create CP (Charter Party): Enables a user to create a charter party to group multiple cargo/es into a CP (frozen voyage calculations ONLY).
          
2.   Port Call Menu
   
   1. Go to Modules > Voyage Estimate > Port Call. The menu will open and is identical to the buttons of the Ports (or Port Rotation) field having the same functions. For further information, usage, etc. go to Advanced Port Rotation (Routing) (VC) unless otherwise stated.
      
      
      
      
      1. Insert opens a drop-down menu with the selections Before and After: Used to add a port call to a port rotation before or after a selected port call.
         
         
          
      2. Move opens a drop-down menu with the selections Up and Down: Used for making port rotations (i.e. changing order of port calls). Moves a selected port call one step, i.e. it will sort either above or beneath the port calls preceding or following it. 
         
         
          
      3. Protect/Unprotect: Port calls can be sorted into actual rotation order (i.e. rotate port call order) in the Ports (or Port Rotation) field, but will, if for example an additional cargo and/or ports are added, revert to default listing (load ports first, discharge second). To avoid this the port rotation can be protected, i.e. fixed, despite changes being made elsewhere in the calculation which would otherwise affect. Any new port calls must then be manually added to the Ports (or Port Rotation) field.
         1. Select Protect - the voyage port rotation is protected from change and Protect changes to Unprotect in both the field toolbar and Port Call menu.
         2. Select Unprotect - the voyage port rotation is unprotected from change and Unprotect reverts to Protect in both the field toolbar and Port Call menu. 
      4. Port Call History...: Can be used when entering the estimated port cast for a specific port call. Selecting Port Call History... opens the Port Call History dialogue box which displays all previously entered fixture port calls to the port as rows, each with both the Preliminary and Adjusted port cost estimates. The list can be filtered by date, vessel, charterer and commodity. - More information, go to Creating Voyage Charter Calculations.
         
      5. Remove: Removes a selected port call in the Ports (or Port Rotation) field from a calculation.
      6. Add Port Call Various...: Used to add a various cost/revenue item to specific port call (applies to all cargoes) in a voyage calculation. The added cost/revenue item will display in the Various Cost/Revenue field. - More information, go to Creating Voyage Charter Calculations.
          
3. Cargo Port Menu
   
   1. Go to Modules > Voyage Estimate > Cargo Port.  The menu will open with features not displayed in the Cargo Ports field.
      
      
      
      
      1. Add Load Port and Add Discharge Port: Adds a new port call (load or discharge) to a to the Cargo Ports field, but will not automatically show in the Ports (or Port Rotation) field. This option can be used when:
         1. a port is for example visited twice as a load port (or twice as discharge port) for the same cargo during a voyage. The second port call must then be entered manually in both the Ports (or Port Rotation) and Cargo Ports fields.
         2. a port call is added manually through the Port (or Port Rotation) field to calculations with two or more cargoes. As Dataloy VMS does not automatically recognise which cargo/es the added port call is associated with it must be manually linked to each respective cargo.
         3. a detailed breakdown (freight rates, terms etc.) has been entered in the Cargo Ports field and for example an additional port call needs to be added. By adding it directly into the Cargo Ports field avoids the breakdown from being lost.
      2. Remove: Removes a selected port from the Cargo field. When removed, the port call is also removed in the Cargo panel (Main Calculation field), but not in the Ports (or Port Rotation) field.
      3. Transship/Preship: Used for creating transshipments and/or preshipments of cargo, either full or partial. Changes to Preship if a load port is selected in the Cargo Port field, will otherwise read Transship. More information, go to Transshipments and Preshipments.
   2. "Cargo Port Features"  - Add Loadport, DP, Remove, Copy Dates, Paste Dates

Tab

The Laytime Calculations Estimate Toolbar is located just above the calculation fields, its purpose to aid in navigation and performing essential functions.



      1. Open Voyage...
      2. Navigation Arrows
      3. New Voyage Charter
      4. New Time Charter Out
      5. TC In Contract...
      6. Print
      7. Map
 

Open Voyage... opens the Select a Voyage dialogue box which contains all previously entered voyage calculations. The dialogue box displays when opened by default only a user's own calculations, but can be filtered to display all previous calculations. Using the filter option, a search can be narrowed down, for each search parameter added, the more detailed the search. The Select a Voyage dialogue box can also be used to copy and to delete a voyage.

1. To filter for a voyage:
   
   1. Click Open Voyage... The Select a Voyage dialogue box will open.
   2. In the filter row above the listed voyages, enter a search parameter in appropriate column row.
      
      
       
   3. Press Enter to filter. The dialogue box will update and list voyages according to search.
      
      Example: To list all voyages with Singapore as a load port, enter the parameter "Singapore" above Load and press Enter.
      
      
2. To copy (or duplicate) a voyage:
   
   1. Click Open Voyage... The Select a Voyage dialogue box will open.

   2. Filter (if applicable) to locate the voyage to be copied.

   3. Select the row of the voyage to be copied - it will highlight.

   4. Click Copy. The dialogue box will close and a copy of the selected voyage calculation display.
      

3. To delete a voyage:
   
   1. Click Open Voyage... The Select a Voyage dialogue box will open.

Top

Toolbar

The Voyage Estimate Toolbar is located just above the calculation fields, its purpose to aid in navigation and performing essential functions.



      1. Open Voyage...
      2. Navigation Arrows
      3. New Voyage Charter
      4. New Time Charter Out
      5. TC In Contract...
      6. Print
      7. Map
 

1. Open Voyage... opens the Select a Voyage dialogue box which contains all previously entered voyage calculations. The dialogue box displays when opened by default only a user's own calculations, but can be filtered to display all previous calculations. Using the filter option, a search can be narrowed down, for each search parameter added, the more detailed the search. The Select a Voyage dialogue box can also be used to copy and to delete a voyage.
   
   
   
   
   1. To filter for a voyage:
      
      1. Click Open Voyage... The Select a Voyage dialogue box will open.
      2. In the filter row above the listed voyages, enter a search parameter in appropriate column row.
         
         
          
      3. Press Enter to filter. The dialogue box will update and list voyages according to search.
         
         Example: To list all voyages with Singapore as a load port, enter the parameter "Singapore" above Load and press Enter.
         
         
   2. To copy (or duplicate) a voyage:
      
      1. Click Open Voyage... The Select a Voyage dialogue box will open.

      2. Filter (if applicable) to locate the voyage to be copied.

      3. Select the row of the voyage to be copied - it will highlight.

      4. Click Copy. The dialogue box will close and a copy of the selected voyage calculation display.
         

   3. To delete a voyage:
      
      1. Click Open Voyage... The Select a Voyage dialogue box will open.

      2. Filter (if applicable) to locate the voyage to be deleted.

      3. Select the row of the voyage to be deleted - it will highlight.
      4.  A pop-up will open asking to confirm deletion.
      5. Click Yes. The pop-up will close and the selected row will delete.
   4. To view Select a Voyage dialogue box in Preview mode/Normal mode:
      
      1. Select a Voyage dialogue box displays by default in Normal mode.
      2. Click Goto Preview Mode. The dialogue layout will change to preview mode and Goto Preview Mode will read Goto Normal Mode. 
      3. To revert - click Goto Normal Mode.
   5. To close dialogue box - click Close.
       
2. Navigation Arrows: The Navigation Arrows allows a user to move left and right between voyage calculations (they list in the order they were entered).
   
   
   
   

3. New Voyage Charter: Opens a new (blank) Voyage Charter Calculation. 
   Note: A new Voyage Charter calculation can also be created by selecting Voyage Menu > New Voyage Charter.

   
   

4. New Time Charter Out: Opens a new (blank) Time Charter Calculation. - More information, go to Time Charter. 
   Note: A new Time Charter calculation can also be created by selecting Voyage Menu > New Time Charter.
    
5. TC In Contract...: Is by default deactivated. Only activates if the vessel in the calculation is under a TC In contract. (TC In Contract field (Lower Result panel, Main calculation field) will automatically populate upon vessel name entry stating the charter date. Retrieved from the Time Charter Contracts module). If activated - click to open pop-up with main details of contract (read-only).
    
6. Print: Print opens a drop-down menu with the selections Voyage and Post Voyage Analysis. The Voyage option generates a report (or voyage printout) of the current status of a voyage calculation (estimate or fixture). It can be run at any time. The Post Voyage Analysis option generates a Post VC Voyage Analysis report (.i.e. either a Preliminary Report displaying all initial estimates or an Adjusted Report showing a breakdown of all actual results of a voyage upon voyage completion depending on if the report is run on a frozen voyage's preliminary or adjusted calculation). The reports can be run at any time during a voyage and will then display the most current and up-to-date results at the time. Note: Applicable for Actual Voyages (or fixtures) ONLY.
   
   
    
   1. To generate a voyage printout:
      
      1. Open the voyage charter calculation to run a voyage printout on. Its fields will display.
      2. Either
         1. click Print and from the drop-down select Voyage
         2. or go to the Voyage menu and from the drop-down select Voyage.
            
            
            
            
      3. A voyage printout will generate and display as an electronic printout in PDF-format (separate window).
         
         Example:
         
         
         
         
   2. To generate a Post Voyage Analysis, go to Post Voyage Analysis. 
       
7. Map: Displays the entered port rotation of a calculation graphically on a map in a separate browser. If, at any time, changes are made to the voyage rotation, the map will update.
   
   Example:
   
   Kandla/Singapore-Osaka
   
    

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