Usage

There are several functions of the vessel reporting system:
     1.  Locating the Port Call to be Updated in Dataloy VMS
     2.  Field Validation
     3. Data from Previous Report
     4.  Submit Report
     5.  Receiving Mail in Dataloy VRS
     6.  Confirmation and Error Mail
     7.  Failing Report

1. Locating the Port Call to be Updated in Dataloy VMS. 
   This is a simplified version of the complete logic, for more detailed information see: Vessel Report System (VRS) Logic
   As the Dataloy VMS schedule is not accessible to offline vessels, the system relies on information in the reported data to locate the correct port call - i.e. the vessel and the report date. Different rules apply depending on report type:
   1.  Arrival, Noon and In Port Report
      1.  Vessel reporting will search through port calls and locate the first port call where the departure date is after the report date.
   2. Departure Report
      1. Vessel reporting will search through port calls and locate the first port call where the departure date is after the report date. The system will choose this port call as the next arrival port.
      2. The vessel reporting will select the previous port call as the departure port. If Departure Fixed is set for this port, the system will move to the next port for both the departure and arrival ports. If Departure fixed is not set for the previous port, the vessel reporting will go backwards to the first port call where Departure Fixed is not set.
   3. Multiple Port Calls for the Same Port, Registered in Dataloy
      1. Rule for vessel report updating when there are multiple port calls to the same port after each other
         1. Arrival, Noon and In Port Report will update the first port call.

         2. Departure Report will update the last port call.

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            ETA and ETB are set as fixed in the Dataloy VMS when the entered date is in the past. ETD is set as fixed - only for the Departure Report.

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            Its possible to include Voyage Reference Number and Reason for Call in the VRS reports. This makes it easier for VRS to locate the correct port call which will reduce failing messages. If all vessels are aware of their current Voyage Reference Number from Dataloy VMS, then this functionality can be utilized.

2. Field Validation
   1. Grey check mark appears: Indicates field is mandatory.
   2. Green check mark appears: Indicates field is validated.
      
      
      
      

   3.  The Submit button activates once all fields are validated (i.e. have green check marks).
      
      

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      • Logical date check exists for ETA, ETB and ETD. A report will be invalid and impossible to send if the ETB is entered as a date preceding the ETA.

      • Noon Reports: The Daily Net Fresh Water Consumption section allows for negative numbers.
        Note: Negative numbers indicates higher water production than consumption. 

       
      Example of validated and not validated fields:
      
      
      

       

      
      

3. Data from Previous Report
   Data from a previous report will appear in the Previous Report column. This previous value can be copied into the current report.
   Note: Cookies must be enabled for this function. 

    

   

   
   
   
4. Submit Report
   The Submit button activates once all fields are validated (i.e. have green check marks). Click to submit report. A pre-filled in e-mail will open in the the default mail client. DO NOT CHANGE THE CONTENTS OF THIS E-MAIL. It should be sent as is.
   Note: If the e-mail client automatically adds text to the mail body, for example a signature, DO NOT remove it. This type of addition is acceptable. Size of mail including mail headers is about 5kb.
   
   Example: 
   
   
5. Receiving Mail in Dataloy VRS
   Mail is checked by the server every 30 minutes. 
   Note: During a test phase this interval is 15 minutes. During testing its also possible to trigger mail poller manually.
   
   
6. Confirmation and Error Mail
   Once a report has been inserted in Dataloy VMS, an e-mail can be sent to the Voyage Operator. This e-mail contains an overview of the data submitted from the vessel in a readable format. Note: If a report fails to be inserted an e-mail will be sent to a fixed e-mail address. If  the VMS located the port call before the report failed an error e-mail will also be sent to the Voyage Operator.To enable mail to be sent to the Voyage Operator, an e-mail address must first be added on user level.
   
   Example:
   
   Vessel: Vessel 1
   Departure Port: BERGEN
   Report Date Local Time: Wed Oct 24 00:00:00 CEST 2012
   Departure Time: Fri Oct 26 22:00:00 CEST 2012
   Next Port: OSLO
   Estimated Time of Arrival: Fri Oct 26 03:00:00 CEST 2012
   etc..
   
   
7. Failing Report
   Failing reports must be corrected and resent from the vessel (overview of ossible error messages: Vessel Report is Failing - Error Messages).