Voyage Progress Status in VMS

From a voyage calculation is created, up to the moment when it is invoiced and closed, it passes through a series of stages.

To have a better overview of the progress of each voyage, the user/operator can update the voyage status field located in the Voyage List in Booking and Operations using the drop-down menu:

Each status in this list will have a different effect on how the voyage is treated in the system, and it is recommended to always keep this field updated with the correct status.

Following is a short description of each status in the voyage process:

The status "Scheduled" was replaced by the new status "Nominated" in VMS 3.22. The status "Scheduled" will now be used primarily by the Fleet Allocation and Scheduling (FAS) application.

Scheduled

Scheduled voyages are voyages still in the planning/scheduling stage. At this stage, the voyage is handled in the Fleet Allocation and Scheduling (FAS) application by the scheduler and will not be visible in the standard Operations view in VMS.

Scheduled voyages are not visible by default in VMS, however can be viewed by selecting the "Master Fleet Plan" view in Booking and Operations if necessary.

Nominated

When a voyage is freezed/actualized in VMS it gets the status Nominated. A Scheduled voyage can also be set to Nominated in FAS by the scheduler. Once nominated it will show up in the Operations view in VMS and in the Voyage Analysis Dashboard. This status denotes that the voyage is approved for operation on a specific vessel. At this stage its nomination can still be canceled in FAS by the scheduler.

Operational

Once the voyage starts, the status can be changed to Operational. During its Nominated and Operational stage it will be visible in the Voyage Analysis Dashboard for easy monitoring of the results.

Operationally Closed

Once operation finishes and the voyage has ended, the status can be changed to Operationally Closed. The voyage will no longer be visible in the Voyage Analysis Dashboard.

As the Voyage Analysis Dashboard shows all Nominated and Operational voyages, it is important to set the status to Operationally Closed once operation completes. Too many voyages in the Dasboard can impact the performance of VMS. The status "Operationally Closed" does not impact any calculation or operation in VMS, but it will disappear from the Dasboard.

Invoiced

After all invoicing is done, the status can be changed to Invoiced.

Closed

When all the accounting figures are finished, the status should be changed to Closed. It is not possible to perform any further changes to the voyage and no more accruals will be created.