Best Practice for Owner's Expenses?

Question

What is best practice for entering Owner's Expenses in Dataloy VMS?

Answer

There are different methods and functionalities regarding best practice when entering owner's expenses depending on the type of expense and vessel/voyage scenario. The best practice to be used depends on whether a vessel is emplyed on voyage or time charter and whether it is owned or on time charter. For detailed information when what scenario applies where:

	Vessel Employed on Voyage Charter (VC)	Vessel Employed on Time Charter (TC)
Vessel is Owned	Enter breakdown of DA from agent and other invoices under the Port Cost module. Ensure to check the Owners checkbox for any items which are Owners cost. The owners items will be deducted from the total port cost for the port call and voyage.	Any port calls prior to delivery or after redelivery follow the same procedure as for Voyage Charter (VC). Other port calls the charterer might invoice various port charges that are normally owner's expenses. Same procedure as for voyage charter but enter the Charterer as Agent. Invoiced amount will automatically be deducted from the hire in the Accounts Receivable module.
Vessel is Time Chartered	See information under "Vessel is Owned". Any items checked as Owners will automatically be deducted from the hire in the Hire Payable module.	See information under "Vessel is Owned". Any items checked as Owners will automatically be deducted from the hire in the Hire Payable module.

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Best Practice for Owner's Expenses?

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